Administrative Coordinator

RoadSafe Traffic Systems; Richmond (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading provider of traffic safety products is seeking an Administrative Coordinator in Richmond, VA. The successful candidate will be tasked with essential office duties including managing invoices and phone calls in a fast-paced environment. Ideal applicants should have strong organizational skills and familiarity with billing software. This full-time role offers the potential for growth and competitive pay, along with an excellent benefits package.

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Qualifications

• 2+ years of experience as an office administrative assistant, preferably in construction.
• Proficiency in billing software and accounting systems is essential.
• Ability to work in a fast-paced office environment.

Responsibilities

• Process invoices and payments, ensuring accuracy.
• Manage incoming calls and schedule appointments.
• Assist with Accounts Receivable collections as needed.

Skills

Attention to detail

Organizational skills

Strong verbal skills

Strong numeric skills

Education

High School Diploma

Associate's Degree

Tools

MS Outlook

MS Excel

MS Word

TCR software

Job description

Join to apply for the Administrative Coordinator role at RoadSafe Traffic Systems

4 days ago Be among the first 25 applicants

Join to apply for the Administrative Coordinator role at RoadSafe Traffic Systems

Get AI-powered advice on this job and more exclusive features.

About The Organization

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

Title: Administrative Coordinator

Classification: Non-Exempt

About The Organization

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

Position Summary

The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role.

Essential Functions

• Answering and directing incoming phone calls to the appropriate departments or personnel.
• Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations.
• Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately.
• Handling filing and mailing tasks to maintain organized records and timely communication.
• Assisting with Accounts Receivable (AR) collections as needed to support financial operations.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact.
• Serving as a backup to the Recruiting Specialist by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to ensure a safe work environment.
• Adhering to all company policies and procedures to maintain compliance and consistency.
• Performing other work-related duties as assigned to support team objectives and operational needs.
  
  

Education, Experience And Skills Required

• High School Diploma or GED is required. Associates degree is preferred.
• Must have 2+ years of experience as an office administrative assistant, construction industry is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Knowledge of TCR software a plus.
  
  

EOE Statement

We are an Equal Employment Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, gender, national origin, disability, or veteran status.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

Referrals increase your chances of interviewing at RoadSafe Traffic Systems by 2x

Sign in to set job alerts for “Administrative Coordinator” roles.

Receptionist/Legal Administrative Assistant - Richmond, VA

Greater Richmond Region $65,000.00-$75,000.00 2 weeks ago

Office Manager Sr. - CTC Courthouse HS 2025-26

Chesterfield, VA $44,689.00-$75,944.00 1 week ago

Administrative Assistant, General Services

Richmond, VA $28,000.00-$38,000.00 2 months ago

Richmond, VA $28,000.00-$38,000.00 1 month ago

Richmond, VA $35,000.00-$45,000.00 1 month ago

Office Assistant Sr. - Midlothian HS 2025-26

Midlothian, VA $16,292.00-$27,476.00 1 day ago

Richmond, VA $45,000.00-$45,000.00 3 months ago

Richmond, VA $65,000.00-$80,000.00 4 months ago

Office Assistant Sr. - Meadowbrook HS 2025-26

Richmond, VA $16,292.00-$27,476.00 1 month ago

Executive Administrative Assistant, Government Relations

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.