Administrative Coordinator

University of Arkansas; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

The University of Arkansas is seeking a Program Coordinator for its Division of Physical Medicine and Rehabilitation. The role includes administrative support, managing travel arrangements, and coordinating departmental operations. Ideal candidates should have a strong administrative background, excellent organizational skills, and the ability to work independently while fostering teamwork. A degree is necessary, with preference given to candidates from healthcare or academic settings.

Benefits

Health: Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery

Qualifications

• Bachelor's Degree plus two years of admin support experience required.
• Experience in healthcare or academic medical setting is preferable.
• Proficiency in Microsoft Office Suite and ability to learn institutional systems.

Responsibilities

• Coordinate faculty and staff travel including reimbursements and policy compliance.
• Manage purchasing and inventory of office and medical supplies.
• Support recruitment and onboarding activities for faculty.

Skills

Organizational skills

Time management

Interpersonal skills

Education

Bachelor's Degree

Associate's Degree

High School Diploma/GED

Tools

Microsoft Office Suite

Workday

SAP

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

07/02/2025
Type of Position: Professional Staff - Fiscal Affairs
Job Type: Regular
Work Shift: Day Shift (United States of America)

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail] .

Department: COM | Physical Medicine & Rehab Procurement group

Department's Website:

Summary of Job Duties: The Program Coordinator provides comprehensive administrative and program support for the Division of Physical Medicine and Rehabilitation within the Department of Orthopaedic Surgery and Rehabilitation. This role also serves as a backup for administrative functions within the broader Orthopaedics department.

This position requires strong organizational, communication, and time management skills. The ideal candidate is self-directed, detail-oriented, and able to work independently while supporting a collaborative team environment.
Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years ofexperience in general administrative office support OR High School Diploma/GED PLUS six (6) years ofexperience in general administrative office support

Knowledge, Skills & Abilities:

• Experience in a healthcare or academic medical setting.
• Familiarity with UAMS systems, policies, and procedures.
• Proficiency in Microsoft Office Suite and ability to learn institutional systems (e.g., Workday, SAP, or equivalent).
• Strong interpersonal and organizational skills.
• Ability to manage multiple priorities and work both independently and as part of a team.

Additional Information:

Responsibilities:

• Coordinate faculty and staff travel, including arrangements, policy compliance, and reimbursements.

• Process dues, subscriptions, and foundation reimbursement requests.

• Manage purchasing and receiving of office and medical equipment and general supplies.

• Serve as point of contact for copier/printer maintenance, phone requests, office moves, and facilities-related work orders.

• Maintain inventory documentation, including M&R paperwork and resolution of annual exception lists.

• Support recruitment and onboarding activities for faculty and other personnel.

• Schedule and organize faculty/division meetings and committee support tasks.

• Manage the departmental BTA card and oversee faculty time and effort reporting.

• Prepare and reconcile monthly budget reports (book/e-fund), ensuring compliance with UAMS financial guidelines.

• Collaborate with department leadership and faculty to support daily operations and departmental goals

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [e-mail] for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: N/A
Frequent Physical Activity: N/A
Occasional Physical Activity: N/A
Benefits Eligible: Yes