Administrative Coordinator

25 Harris Mountain West, LLC (Ogden); Rayville (LA); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K with company match

Vacation time

Sick time

Parental leave

Short-Term Incentive Plan

Job summary

Harris seeks an Administrative Coordinator for our Rayville, LA office. You will organize office operations, track equipment and logs, handle mail, sign for parcels, and assist with safety training and incident reporting.

You will also prepare data for leaders, manage vendor orders, insurance documents, and travel arrangements while supporting the team with various administrative tasks.

Qualifications

• 2+ years of experience writing business level correspondence
• 2+ years of experience providing administration support to a group or division
• Proficient with Microsoft Office - advanced excel/data entry skills
• Experience using Adobe Acrobat Pro or Bluebeam
• Strong problem solving and analytical skills

Responsibilities

• Coordinate and maintain equipment and delivery logs as well as care and custody logs
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Prepare outgoing mail and express shipments
• Receive packages, letters, etc., as required. Sign for parcels when necessary
• Enter training records into safety database and assist with new hire safety orientation
• Prepare monthly data for divisional leaders
• Enter incident entry and assist field in completing reports
• Track completion of safety audit goals for management
• Order safety PPE and maintain inventory for field supplies
• Order Harris-branded supplies for office and field
• Vehicle tracking and registration
• Certificate of insurance issuance, maintaining and checking for accuracy of commercial insurance policies and preparing property/automobile schedules at renewal
• Obtain necessary bonds for projects
• Make travel arrangements for employees as required
• Organize company events

Skills

Business writing

Administrative support

Advanced Excel

Adobe Acrobat Pro

Bluebeam

Problem solving

Tools

Microsoft Office

Adobe Acrobat Pro

Bluebeam

Job description

As an Administrative Coordinator, you will provide organizational support for our Rayville, LA office. Coordinate and maintain equipment and delivery logs as well as care and custody logs Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals Prepare outgoing mail and express shipments Receive packages, letters, etc., as required. Sign for parcels when necessary Enter training records into safety database and assist with new hire safety orientation, prep monthly data for divisional leaders Enter incident entry and assist field in completing reports Track completion of safety audit goals for management Order safety PPE and maintain inventory for field supplies Order Harris-branded supplies for office and field Vehicle tracking and registration Certificate of insurance issuance, maintaining and checking for accuracy of commercial insurance policies and preparing property/automobile schedules at renewal Obtain necessary bonds for projects Make travel arrangements for employees as required Organize company events

What we're looking for in you

• 2+ years of experience writing business level correspondence
• 2+ years of experience providing administration support to a group or division
• Proficient with Microsoft Office - advanced excel/data entry skills
• Experience using Adobe Acrobat Pro or Bluebeam
• Strong problem solving and analytical skills

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Pay Range: $26.71 - $40.06

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

As one of the country’s leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.