Administrative Coordinator

Brown University; Providence (RI); Hybrid; USD 40,000 - 60,000; Part time

Benefits offered by this job

Flexible work/life balance

Comprehensive benefits package

Annual paid holidays

Job summary

A leading research university seeks an Administrative Coordinator to provide administrative and financial support to the African Poetry Book Fund. Responsibilities include managing various tasks and assisting in submissions. The role requires strong organizational and communication skills, along with a Bachelor's degree and at least 2 years of administrative experience. This is a part-time, hybrid-eligible position with comprehensive benefits.

Qualifications

• At least 2 years of administrative experience.
• Experience with an international cohort, preferably African and Caribbean authors.
• Ability to handle sensitive and confidential material.

Responsibilities

• Provide administrative support to the Faculty Director.
• Manage financial reimbursements and arrange meetings.
• Assist in managing submissions to APBF contests.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Problem-solving

Public relations

Interpersonal skills

Research skills

Education

Bachelor's degree

Tools

Microsoft Suite

Google applications

Job description

Administrative Coordinator
Brown University

To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/John-Hay-Library/Administrative-Coordinator_REQ203272

Job Description:

The Administrator Coordinator is responsible for providing administrative and financial support to the Assistant Project Director and Faculty Director for the African Poetry Book Fund (APBF) implementing academic and university mandates in order to achieve the APBF's goals and maintain its excellent international scholarly and global reputation.

The incumbent will work closely with the Faculty Director and Assistant Project Director, will manage various administrative and general operations tasks including but not limited administrative support, financial reimbursements, meeting arrangements, schedule coordination, follow-up communications, and social media/website updates, etc...This position will also assist in managing submissions to APBF contests and to the African Poetry Book Series, New-Generation African Poets Series, and the Calabash Caribbean Poetry Book Series. This position can also be relied upon to research, compile, and report on independent projects to effectively support the objectives of the APBF Project.

It is preferable that incumbent have strong cross-cultural communication skills and an interest in the interdisciplinary and international work the APBF is undertaking.

This position is a fixed-term 11-month position; 20 hours per week, renewal every 3 years, depending on funding source. This is a hybrid-eligible position based on the department's requirements.

Education and Experience:

• Bachelor's degree with at least 2 years of administrative experience, or equivalent combination of education and experience.
  
• Experience in working with an international cohort of collaborators, especially African and Caribbean authors and publishers, is strongly preferred.
  
• Excellent organizational, administrative and time management skills.
  
• Strong verbal and written communication skills.
  
• Initiative and judgement to independently problem solve and prioritize while maintaining careful attention to detail.
  
• Previous experience working with highly sensitive and confidential material.
  
• Ability to research, analyze and summarize information.
  
• Confident public relations and interpersonal skills.
  
• Ability to multitask and prioritize workload.
  
• Highly proficient skills and continued interest in maintaining skills: Computer proficiency of Microsoft Suite or Google applications, familiarity with web design, and virtual meeting applications.
  

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University is a leading research university distinguished by its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance, summer hours, winter break, and a comprehensive Benefits package, including time off and annual paid holidays. Benefit offerings include health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here .

Recruiting Start Date:

2025-07-10

Job Posting Title:
Administrative Coordinator

Department:
Department of Literary Arts

Grade:
Grade 8

Worker Type:
Employee

Worker Sub-Type :

Fixed Term (Fixed Term)

Time Type:
Part time

Scheduled Weekly Hours:
20

Position Work Location:
Hybrid Eligible

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [e-mail] .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.









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