Administrative Assistant

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

100% University match on retirement contribution

Flexible Work Schedules

Paid Holidays

Flexible work schedules

Hybrid work model

Job summary

A leading educational institution in Mechanicsburg is seeking a qualified Administrative Assistant. The role involves providing administrative support to department staff, scheduling meetings, and maintaining effective communication. Candidates should have an Associate's Degree and at least 3 years of relevant experience. The position offers a hybrid work model involving 75% remote work.

Qualifications

• 3 years of experience in administrative support.
• Ability to operate office equipment effectively.
• Experience working with diverse populations.

Responsibilities

• Provide administrative support to department managers.
• Schedule meetings and record meeting minutes.
• Travel statewide as required.

Skills

Customer service skills

Proficiency in MS Teams

Proficiency in SharePoint

Proficiency in One Drive

Proficiency in Outlook

Education

Associate's Degree

Tools

Office 365

Job description

Overview

The University of Pittsburgh, Mechanicsburg location is seeking a qualified Administrative Assistant. The incumbent will be responsible for providing professional customer service, administrative, and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center). The Administrative Assistant functions as a team member of the Administrative Department of the Resource Center. Duties include providing administrative support and assistance to the assigned department manager(s), supervisor(s), and staff. This position is the primary support in scheduling meetings, providing support during meetings and events, and recording and distributing meeting minutes.

Work Arrangement

The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 75% remote work, 20% in the Mechanicsburg office, and 5% in the field. Must be able to travel infrequently statewide throughout the Commonwealth. A valid driver’s license or the ability to travel to perform the essential functions is required. Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must.

Application Process

Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to also attach a cover letter and resume.

Benefits

The University offers a robust retirement savings plan option, including:

• 100% University match on employee contribution of 3-8% of base pay
• 150% University match on employee contribution of 3-8% of base pay after vesting.
• Enhanced University match for those nearing retirement
• 11 Paid Holidays - Paid Vacation, Sick, and Personal Days
• Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year
• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
• Flexible Work Schedules

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The Administrative Assistant must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform under pressure of numerous deadlines; perform multiple job tasks and projects. A valid driver’s license or the ability to travel to perform the essential functions is required. This position requires proficiency in MS Teams, SharePoint, One Drive, and Outlook.

Physical Effort

Must be able to travel long distances on a frequent basis, lift up to 30 pounds, set up and prepare audiovisual equipment for meetings and presentations, stand for up to 3 hours, and be able to climb stairs.

Assignment Details

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Location & Requirements

Campus Mechanicsburg

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Substitution

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Work Schedule Monday - Friday, 8:30 a.m. - 4:30 p.m

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring & Background

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.