Administrative Coordinator

Fwgsolutions; Panama City Beach (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

FWG Solutions is a rapidly growing systems integrator providing technology services to government and commercial clients. We seek an Administrative Coordinator to manage contract data, meeting minutes, training records, and documentation for the LCAC 100 Program.

This onsite role supports DoD-related functions with a focus on accountability and collaboration. The position requires a High School Diploma (Associate's preferred), 5–7 years of admin experience, and an Active Secret Clearance or

Qualifications

• 5–7 years of relevant experience in a similar role.
• Experience using DoD/Navy financial systems, ME-Craft, MS Office and TWMS tracking.
• Knowledge of the substantive programs within the division and branches.
• High level written and verbal communication skills.

Responsibilities

• Review contract data requirements lists (CDRL) and eCRAFT admin management.
• Record and attend meetings and take minutes.
• In charge of action-item tracking and follow-up.
• Maintain training records for employees and follow-up as necessary.
• In charge of contract documentation support.
• Support onsite communications records and channels.
• Review accuracy of meeting minutes, rosters, and reports.
• Foster accountability, collaboration, and mission focus across the team.
• Other duties as assigned to support business functions.

Skills

Written and verbal communication

Schedule and financial monitoring

Multitasking and prioritization

Writing procedures and correspondence

Accountability and results

Project management

Education

High School Diploma

Associate's Degree preferred

Active Secret Clearance

Interim Secret Clearance eligibility

Tools

Microsoft Word

Microsoft Excel

PowerPoint

ME-Craft / TWMS

Job description

FWG Solutions is a rapidly growing systems integrator and premier small business provider of technology services to government and commercial clients. We are a trusted provider of cybersecurity, logistics, advanced engineering and operational support services to the United States Department of Defense (DoD), Intelligence Community and Federal Civilian agencies. We are a quality driven organization that leverages its ISO 20000-1:2011, ISO 27001:2013 and CMMI Level 3 quality standards, certifications and service delivery expertise to support all of our clients.

*This is for the LCAC 100 Program*

The Administrative Coordinator will be responsible for all administrative functions including action-item tracking and follow-up, rosters, training records, contract documentation support, etc.

Essential Duties & Responsibilities

• Reviewing, documenting and tasking assistance for all contract data requirements lists (CDRL) and all eCRAFT administrative management
• Record and attend all relevant meetings and meeting minutes
• In charge of action-item tracking and required follow-up
• Maintain all training records for employees and follow-up as necessary
• In charge of all contract documentation support
• Supports communication onsite by maintaining communication records and channels
• Review Ensure the accuracy of all meeting minutes, rosters, reports, records etc.
• Foster a culture of accountability, collaboration, and mission focus across the team
• Other duties as related to the business functions of FWG Solutions, as assigned

Requirements & Qualifications

Education

• High School Degree Required
• Associate's Degree Required (preferably in business administration, office management or related field)

Licenses & Certifications

• Active Secret Security Clearance or ability to obtain an Interim Secret Clearance

Experience

• Five to seven (5-7) years of experience in a similar position
• Experience using DoD/Navy financial systems, as well as ME-Craft, MS Office and/or TWMS tracking
• Knowledge of the substantive programs within the division and branches

Skills & Abilities

• Excellent written and verbal communication skills
• Ability to monitor and evaluate schedule and financial activities
• Ability to multi-task and prioritize work assignments as required
• Knowledge of correspondence and writing procedures and practices
• Ability to communicate (transmit and receive) tactfully to ensure accomplishment of functions
• Ability to hold yourself and others accountable on short-term and long-term goals
• Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks
• High level problem-solving and communication skills
• Excellent written and verbal communication abilities
• Project management principles and practices
• Ability to work with various levels of personnel including senior leadership
• Use of Microsoft Office software applications to include Word, Excel, and PowerPoint

Other

• Ability to work onsite 5 days per week with additional hours, as required

This opportunity offers career development and growth, competitive compensation, and a robust benefits package with generous PTO w/ rollover, 11 paid holidays, company paid events and training, and 401(k) retirement plan with company match.

FWG Solutions is committed to providing equal employment opportunities to all qualified employees and applicants, regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status.

In addition, FWG Solutions takes affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

FWG is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [e-mail] or call 202-998-7791. We will make a determination on your request for reasonable accommodation on a case-by-case basis.