Administrative Coordinator

Continental Laundry Solutions; Oshkosh (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance (employer paid)

Vision insurance (employer paid)

401(k) with company match

Life and disability insurance

Flexible Spending Account

Paid time off

Holidays and anniversary

Staff development

Employee Assistance Program

Wellness reimbursement

Job summary

Continental Laundry Solutions is seeking an Administrative Coordinator to be the primary point of contact for customers, distributors, vendors, and visitors, creating a positive and professional first impression.

Responsibilities include managing reception and communications, supporting internal teams with documentation, reporting, and data entry, and maintaining accurate information in Salesforce and other systems.

Qualifications

• 2+ years of administrative or customer service experience.
• Excellent interpersonal and communication skills.
• Detail oriented with strong time management.
• Ability to work in a fast-paced environment.
• Proficient with MS Office; familiarity with Salesforce.

Responsibilities

• Manage reception, switchboard, visitors, and front office operations.
• Coordinate communications, mailings, and company events.
• Provide admin support including data entry and record management.
• Support distributor accounts, including setup and maintenance.
• Maintain customer and distributor information in Salesforce and other systems.
• Coordinate office supplies, travel, meetings, and visits.
• Assist with special projects and cross-functional activities.
• Identify opportunities to improve administrative processes.

Skills

Communication skills

Customer service

Interpersonal skills

Time management

Organization skills

Education

High school diploma or equivalent

Tools

MS Office Suite

Salesforce

CRM systems

Job description

"Friendly", "family-oriented", "collaborative", "fun", "flexible" ... we asked our team, and these are just a few words used to describe what it's like working at Continental Laundry Solutions. Our team members all share a positive attitude, passion, and commitment to provide excellent support to each other and out customers. Our culture, plus continuous opportunities for growth and development, have resulted in an industry-low turnover rate. Don't miss out on this rare opportunity to join us!

A Day in the Life as an Administrative Coordinator

As an Administrative Coordinator, you'll serve as a primary point of contact for customers, distributors, vendors, and visitors, creating a positive and professional first impression of Continental Laundry Solutions. Responsibilities include:

• Manage reception, switchboard, visitors, and front office operations
• Coordinate incoming and outgoing communications, correspondence, mailings, and company events
• Provide administrative support and operational support to various internal teams, including document preparation, reporting, data entry, and record management
• Support distributor account administration, including account setup, maintenance, management of records and directories
• Maintain accurate customer, distributor, and company information within Salesforce and other business systems
• Coordinate office supply purchasing, facility-related services, travel arrangements, meeting logistics, and customer visits
• Support special projects, departmental initiatives, and cross-functional activities that contribute to operational effectiveness and customer satisfaction
• Identify opportunities to improve administrative processes, communication, and overall office efficiency

What You Need

• High school diploma or equivalent
• 2+ years of administrative, customer service, office coordination or related experience
• Excellent interpersonal, verbal/written communication, and customer service skills
• Detail oriented with strong time management, accuracy, and organizational skills
• Ability to work effectively under pressure in a fast-paced, deadline-driven work environment
• Proficient in MS Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
• Experience working with or ability to learn Salesforce, CRM systems, and other business applications

Competitive Benefits Package

• Health insurance
• Dental insurance - 100% employer-paid
• Vision insurance - 100% employer-paid
• 401(k) with company match
• Life insurance & disability coverages
• Flexible Spending Account for healthcare
• Paid Time Off (PTO)
• 11 paid holidays + your work anniversary
• Staff development and training opportunities
• Employee Assistance Program
• Economic support and wellness reimbursement programs