Office Coordinator

PureStar; Fort Washington (MD); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Vision and Dental coverage

Life Insurance

Flexible Spending Accounts (FSA)

Paid Time Off

401(k) with Company Match

Tuition Reimbursement

Career advancement

Job summary

PureStar seeks a dedicated Office Coordinator to support administrative tasks in a fast-paced commercial laundry environment. The role involves reporting, document control, payroll assistance, onboarding, and customer/vendor file management.

The position requires a high school diploma, strong communication skills, and proficiency with Microsoft Office; bilingual English/Spanish is preferred. This on-site role offers benefits and growth potential within PureStar.

Qualifications

• High school or equivalent is required.
• Detail oriented and good communication skills; able to perform simple math.
• Effective written and verbal communication skills.
• Strong computer skills and proficiency with Microsoft Office.
• Bilingual English & Spanish preferred.

Responsibilities

• Run and work on multiple reports daily.
• Maintain manifest/back up and production documentation.
• Assist with attendance track points system and create disciplinary reports as needed.
• Prepare daily key sheets.
• Assist in payroll (timecards, PTO, terms).
• Upload employee documents into ADP platform.
• Oversee onboarding for new hires: orientation, paperwork, uniforms.
• Answer phones and assist customers or employees.
• Prepare weekly invoicing.
• Maintain customers/vendors files.
• Provide back up and information to customers.
• Provide quality control and linen information to customers.
• Enter deposits and deposits for AR in Linen Master.
• Forward invoices/statements to AP.
• Enter customer information in LM when system is down.
• Assist with clerical duties as needed.

Skills

Detail oriented

Strong communication

Bilingual (English & Spanish)

Effective written and verbal comunicat

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

We are looking for a dedicated Office Coordinator who will be part of our dynamic team!

Here are some of the benefits our employees enjoy for their contributions to our success:

• Medical, Drug & Vision and Dental coverage for employees.
• Group Life Insurance
• Health and Dependent Care Flexible Spending Accounts
• Paid Time Off
• 401(K) with Company Match
• Tuition Reimbursement Program
• Career advancement within the company
• Various incentive programs

Position Summary

This position is responsible for supporting the administrative tasks in a fast paced commercial laundry environment.

Essential Duties And Responsibilities

• Run and work on multiple reports daily.
• Maintain all manifest/back up and production documentation.
• Assist with our attendance track points system and create disciplinary reports as needed.
• Prepare daily key sheets.
• Assist in payroll (timecards signed off, PTO, terms, etc.).
• Upload employee documents into our ADP platform.
• Responsible for the onboarding process with all new hires, including orientation, new hire paperwork, provide uniforms and assist with any other new hire processes.
• Answer phones and assist with any questions or concerns from either customers or employees.
• Prepare weekly invoicing.
• Maintain customers/vendors files organized.
• Provide back up and information to customers.
• Provide quality control and linen information to customers.
• Collect checks to enter deposits from dry clean in Linen Master and create deposit for AR.
• Forward any invoices, statements, or vendor inquiries to AP.
• Enter any customer information on LM if the system is down.
• Assist with any clerical duties as needed.

Qualifications And Skills

• High school or equivalent.
• Detail oriented, good communication skills and able to perform simple math.
• Effective written and verbal communication skills.
• Strong computer skills and proficient experience using Microsoft Office.
• Bilingual (English & Spanish) preferred.

Physical / Mental Requirements

• May be in an industrial setting with hot/cold environment and distracting noise levels.

Safety

• All employees are responsible for their personal safety and safety of others. Therefore, all employees must:
• Participate fully in company health and safety programs and comply with all company OSHA policies and procedures.
• Follow all lawful employer safety and health rules.
• Wear and / or use Personal Protective Equipment, when and how instructed.
• Report hazardous conditions to management.
• Report any job-related injury or illness to management and seek treatment promptly.
• Other duties as requested.