Administrative Coordinator

Columbia University Irving Medical Center; New York (NY); On-site; USD 82,000 - 95,000; Full time

Job summary

Columbia University Irving Medical Center’s Department of Anesthesiology seeks an Administrative Coordinator to support the division as both division assistant and fellowship coordinator, providing essential administrative services to faculty and trainees and helping the division achieve its operational goals.

This role requires a bachelor’s degree with at least three years of related experience; the salary range is $82,000–$95,000, with final compensation set after considering budgets,

Qualifications

• Bachelor’s degree or equivalent in education and experience, plus three years of related experience.

Responsibilities

• Works collaboratively with physicians, administrative managers, and staff to ensure division-wide operational goals are met and policies followed.
• Performs administrative duties to deliver quality patient care and experience.
• Assist operational leadership with special projects, including license/document expirations and follow-up.
• Answer incoming division calls and triage or route appropriately.
• Schedule division meetings and other meetings as requested by the Division Chief.
• Monitor supplies and place orders as needed.
• Place Facilities and IT tickets and manage follow-up.
• Support Fellowship Program with the Division Administrator of Education.
• Respond to inquiries about the fellowship program and advise applicants on the process.
• Manage the application and evaluation databases and schedule candidate interviews.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Independent work

Team collaboration

Education

Bachelor’s degree or equivalent

3 years related experience

Job description

Grade 104

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $82,000 - $95,000

Position Summary

The Department of Anesthesiology is looking for an Administrative Coordinator to support the department in the dual role of division assistant and fellowship coordinator. This position will provide assistance with general division tasks and provide support to all division faculty and trainees.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Responsibilities

• Works collaboratively with physicians, administrative managers, and staff to ensure the achievement of division-wide operational goals. Coordinates all processes and activities in the department, ensuring organizational guidelines and policies are followed.
• Performs administrative duties necessary to deliver quality patient care and experience.
• Assist operational leadership with special projects, including license/document expirations and follow‑up.
• Answer all incoming division telephone calls and triage or route appropriately.
• Schedule division meetings and other meetings as requested by the Division Chief.
• Monitor division supplies and place orders as needed.
• Place Facilities and IT tickets for the division and manage all follow‑up.
• Work closely with Fellowship Program Director and Division Administrator of Education to manage division Fellowship Program
• Respond to inquiries about the fellowship program and advise potential applicants about the application process and programmatic elements.
• Manage the application and evaluation databases.
• Schedule candidate interviews and maintain fellow files.
• Use MedHub to support fellowship program by sending out routine evaluations.
• Create faculty call schedule, help to track faculty clinical, non‑clinical time, vacation and sick time.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience, plus three years of related experience.

Preferred Qualifications

• Excellent verbal and written communication skills.
• Excellent organization and attention to detail.
• Successful candidate will be comfortable working independently and as a part of a team.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.