Administrative Coordinator

Soni; New York (NY); On-site; USD 52,000 - 62,000; Full time

Job summary

Soni in New York is seeking an organized administrative coordinator to support partnership leadership. You will anticipate needs, align priorities, manage calendars, and draft communications in line with institutional messaging.

Responsibilities include preparing agendas, coordinating meetings and travel, processing expenses, and tracking milestones. A Bachelor’s degree and 1–2 years of experience in a higher education or nonprofit setting are preferred.

Qualifications

• Bachelor’s degree or equivalent.
• 1–2 years of experience in an administrative or partnership support role.
• Experience in a higher education or nonprofit setting preferred.

Responsibilities

• Provide proactive administrative and operational support to leadership.
• Manage calendars and coordinate internal and external engagements.
• Draft and edit communications, briefings, and presentations.
• Prepare travel, meetings, and event logistics; track follow-up items.

Skills

Administrative support

Calendar management

Communication

Prioritization

Education

Bachelor’s degree or equivalent

Job description

Responsibilities

• Provides proactive administrative and operational support to leadership. Anticipates needs, aligns priorities and deliverables to partnership goals, prioritizes requests, and recommends workflow adjustments.
• Manages calendars for partnership focused leadership. Balances internal priorities with external partner engagements, resolves routine conflicts, and escalates sensitive issues with options.
• Drafts, edits, and distributes internal and external partnership related communications, including correspondence, briefings, and presentations aligned with institutional messaging.
• Prepares print ready files and optimized digital assets for marketing, event summaries, and web publishing. Develops layouts, graphics, and illustrations for websites, advertisements, brochures, social media, and other materials within brand guidelines.
• Coordinates internal and external partner meetings. Prepares agendas, compiles decision ready materials, documents outcomes, and tracks follow up actions to completion.
• Supports planning and execution of partnership meetings, site visits, convenings, and events. Coordinates venues, catering, vendors, and recommends service approaches based on requirements and constraints.
• Serves as primary point of contact for partnership inquiries. Triages requests by urgency and sensitivity, resolves routine issues, and routes complex matters appropriately.
• Coordinates domestic and international travel. Ensures policy compliance and proactively resolves itinerary changes and issues.
• Processes and reconciles travel and event expenses. Ensures accuracy and timeliness, adhere to financial guidelines, and prepares summaries or flags exceptions for leadership review.
• Provides administrative and project coordination support. Tracks milestones, monitors progress, identifies risks or delays, and recommends adjustments to keep initiatives on track.
• Conducts background research on prospective partners, sectors, or initiatives and prepares briefing materials that synthesize key findings.
• Maintains organized records of partnership communications, meetings, agreements, and project updates. Prepare activity reports or summaries as requested.
• Performs additional duties as assigned.

Requirements

• Bachelor’s degree or equivalent
• 1-2yrs of experience

Preferred Skills

• Experience in a higher education or non profit setting

Compensation

$25-30/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.