Administrative Coordinator

RWJBarnabas Health; New Brunswick (NJ); On-site; USD 35,000 - 44,000; Part time

Job summary

RWJBarnabas Health is seeking an organized Administrative Coordinator for the Emergency Department at the Main Hospital in New Brunswick. You will handle staffing coordination, payroll processes, personnel records, and regulatory documentation to keep the department running smoothly in a fast-paced environment.

Ideal candidates are detail-oriented, with strong communication skills, the ability to juggle multiple tasks, and a commitment to confidentiality.

Qualifications

• Strong administrative, organizational, and time-management skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple schedules, deadlines, and priorities.
• Attention to detail in employee records, payroll, and compliance documentation.
• Proficiency with computer applications and administrative recordkeeping.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Collaborative, service-oriented approach to supporting leadership and staff.

Responsibilities

• Coordinate daily staffing needs and maintain staffing records and schedules.
• Manage scheduling across clinical disciplines to ensure coverage.
• Process employee payroll, review timecards, and coordinate corrections.
• Maintain confidential employee files and departmental documentation.
• Track and reconcile employee certifications (BLS, ACLS, PALS, TNCC, etc.).
• Coordinate candidate interviews and provide hiring support.
• Prepare staffing reports and support DOH reporting requirements.
• Prepare meeting agendas and document minutes.
• Order supplies, monitor inventory, and coordinate equipment maintenance.
• Support regulatory compliance and incident reporting processes.
• Communicate scheduling and administrative needs with leadership and staff.

Skills

Staffing coordination

Payroll processing

Records management

Confidentiality

Communication

Tools

HRIS

MS Office

Job description

Job Title: Administrative Coordinator

Location: Main Hospital - New Brunswick

Department Name: Emergency Department

Req #: 0000267465

Status: Hourly

Shift: Day

Pay Range: $25.53 - $31.91 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage

RWJBarnabas Health is seeking an organized, detail-oriented Administrative Coordinator to provide essential administrative and operational support within a fast-paced, high-acuity Emergency Department.

In this role, you'll work closely with departmental leadership to coordinate staffing, scheduling, payroll, employee records, regulatory documentation, and daily administrative functions. Your ability to manage competing priorities, maintain accurate records, and support efficient departmental operations will help ensure our clinical leaders and teams have the resources they need to deliver exceptional care.

A Typical Day

As an Administrative Coordinator, you may:

• Coordinate daily staffing needs and maintain accurate departmental staffing records and schedules
• Manage scheduling activities across multiple clinical disciplines to support appropriate departmental coverage
• Process employee payroll, review timecards, and coordinate necessary corrections
• Maintain confidential employee files, personnel records, and departmental documentation
• Track and reconcile employee certifications, including BLS, ACLS, PALS, TNCC, and other applicable credentials
• Coordinate candidate interviews and provide administrative support throughout the hiring process
• Maintain daily staffing reports and support required Department of Health (DOH) reporting
• Prepare meeting agendas, attend departmental meetings, and document meeting minutes
• Order office supplies, monitor inventory, and coordinate maintenance of office equipment
• Support regulatory compliance, environment-of-care documentation, and incident reporting processes
• Communicate with departmental leadership and staff regarding scheduling, staffing, and administrative needs
• Assist with organizing departmental information and ensuring timely completion of administrative responsibilities
• Support additional operational and administrative initiatives as directed by Emergency Department leadership

This Role Might Be For You If...

• You thrive in a fast-paced healthcare environment where priorities can change quickly
• You're highly organized and comfortable managing multiple administrative responsibilities simultaneously
• You have experience coordinating employee schedules, staffing records, payroll, or personnel documentation
• You understand the importance of accuracy and confidentiality when handling employee information
• You're comfortable tracking certifications, maintaining compliance records, and supporting regulatory reporting
• You communicate clearly and professionally with clinical staff, departmental leadership, and internal partners
• You're proactive in identifying administrative needs and ensuring tasks are completed accurately and on time
• You enjoy supporting clinical teams by creating organized processes and helping departmental operations run efficiently
• You can remain composed, flexible, and detail-oriented in a high-volume Emergency Department environment

To Be Considered

The ideal candidate will demonstrate:

• Strong administrative, organizational, and time-management skills
• Excellent written and verbal communication skills
• The ability to coordinate multiple schedules, deadlines, and departmental priorities
• Strong attention to detail when maintaining employee records, payroll information, and compliance documentation
• Proficiency with computer applications and administrative recordkeeping
• The ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• A collaborative, service-oriented approach to supporting departmental leadership and clinical staff

Why RWJBarnabas Health?

At RWJBarnabas Health, exceptional emergency care depends on the collaboration of clinical and non-clinical professionals who work together to support our patients, employees, and communities. As an Administrative Coordinator in the Emergency Department, you'll play an important role in supporting the people and processes that keep a busy Emergency Department operating effectively. Your contributions will help strengthen staffing coordination, administrative efficiency, regulatory readiness, and departmental communication.

Join New Jersey's leading academic health system and become part of a team committed to delivering high-quality, patient-centered care while creating a supportive and collaborative workplace.