Staffing Coordinator

RWJBarnabas Health; Belleville (NJ); On-site; USD 30,000 - 40,000; Part time

Job summary

RWJBarnabas Health's Clara Maass Medical Center in Belleville, NJ is seeking a Staffing Coordinator to direct and manage the staffing office, ensuring timely, cost-effective replacement personnel and compliance with policies.

The role emphasizes strong communication, multi-tasking, and collaboration with Nurse Managers and Directors to maintain adequate nurse to patient ratios and accurate staffing data.

Qualifications

• High School Diploma required.
• Preferred: College degree.
• Prior staffing/medical office experience and supervisory responsibility a plus.
• Computer applications including Word and Excel.
• Strong communication / interpersonal skills.
• Ability to multi-task successfully.

Responsibilities

• Directs and manages staffing office activities.
• Verifies schedule accuracy and prepares weekly payroll.
• Coordinates staffing including monitoring sick calls and notifying management of issues.
• Ensures compliance with policies and regulatory requirements.
• Maintains relationships with Nurse Managers, Supervisors and Directors.

Skills

Communication

Interpersonal skills

Multi-tasking

Education

High School Diploma

College degree preferred

Tools

Word

Excel

Microsoft Office

Job description

Job Title: Staffing Coordinator

Category: Clerical / Administrative

Facility: Clara Maass Medical Center

Department: Nursing Staff Office

Location: Clara Maass Medical Center

Req #: 0000252731

Status: Per Diem

Shift: Day

Pay Range: $21.66 - $28.94 per hour

Location: 1 CLARA MAASS DRIVE, BELLEVILLE, NJ 07109

Status: Hourly

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Directs and manages the activities of the Medical Center's Staffing Office. Ensures staff is well trained in securing replacement personnel on a timely, cost-effective basis, provides support and direction to staffers, monitors staffing effectiveness and personnel compliance with Medical Center's policies and procedures and fosters strong working relationships with all levels of Nursing Management.

Qualifications:

Required:

• High School Diploma

Preferred:

• College Degree
• Prior staffing / medical office experience as well as supervisory responsibility
• Computer applications including Word and Excel
• Strong communication / interpersonal skills
• Ability to multi-task successfully

Scheduling Requirements:

• Flex shift, 7:00am-3:00pm or 3:00pm-11:00pm
• 1 weekend per month required
• Per Diem

Essential Functions:

• Completes daily staffing report. Verifies accuracy against schedule and printouts.
• Completes weekly payroll.
• Coordinates staffing function including, but not limited to: Monitoring sick calls and personal days Notifying management of problem areas Dedicating coordinators to areas in greatest need Notifying the agency of any changes in required shifts/divisions Scheduling nurses / aides according to established guidelines Complying with bargaining unit contracts Documenting all pertinent information
• Ensures staff compliance with all Medical Center / Human Resources policies and procedures and regulatory requirements. Addresses infractions in a timely manner and in accordance with the Medical Center's disciplinary guidelines.
• Establishes and maintains successful working relationships with Nurse Managers, Nursing Supervisors and Directors. Works cooperatively with management to achieve proper nurse to patient ratio.
• Gathers / prepares weekly and monthly statistics / data for periodic and interim reports.
• Provides training and oversight to new staff members. Oversees the training provided by others.
• Responds to / resolves staffing complaints in a timely manner. Promptly reports unresolved or significant issues to Nursing Administration.
• Provides a compassionate and supportive environment with prompt and consistent service.
• Adheres to patient rights: provides for the confidential treatment of all communications and records.
• Demonstrates professionalism with families, visitors, physicians, co-workers and supervisors.
• Listens and communicates effectively
• Supports teamwork by cooperative problem solving through participation in meetings, projects, etc.
• Utilizes principles of continuous quality improvement in all work situations to assess, measure and improve organizational and department functions
• Organizes work sets priorities with a minimum of supervision and seeks guidance as appropriate
• Makes decisions that are timely and consistent with department, objectives, policies and procedures.
• Demonstrates sound judgment; accepts and benefits from constructive criticism
• Participates in ongoing education as required.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer