Emergency Department Administrative Coordinator

RWJBarnabas Health; New Brunswick (NJ); On-site; USD 35,000 - 44,000; Part time

Job summary

RWJBarnabas Health is seeking an organized Administrative Coordinator for the Emergency Department at the Main Hospital in New Brunswick. You will handle staffing coordination, payroll processes, personnel records, and regulatory documentation to keep the department running smoothly in a fast-paced environment.

Ideal candidates are detail-oriented, with strong communication skills, the ability to juggle multiple tasks, and a commitment to confidentiality.

Qualifications

• Strong administrative, organizational, and time-management skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple schedules, deadlines, and priorities.
• Attention to detail in employee records, payroll, and compliance documentation.
• Proficiency with computer applications and administrative recordkeeping.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Collaborative, service-oriented approach to supporting leadership and staff.

Responsibilities

• Coordinate daily staffing needs and maintain staffing records and schedules.
• Manage scheduling across clinical disciplines to ensure coverage.
• Process employee payroll, review timecards, and coordinate corrections.
• Maintain confidential employee files and departmental documentation.
• Track and reconcile employee certifications (BLS, ACLS, PALS, TNCC, etc.).
• Coordinate candidate interviews and provide hiring support.
• Prepare staffing reports and support DOH reporting requirements.
• Prepare meeting agendas and document minutes.
• Order supplies, monitor inventory, and coordinate equipment maintenance.
• Support regulatory compliance and incident reporting processes.
• Communicate scheduling and administrative needs with leadership and staff.

Skills

Staffing coordination

Payroll processing

Records management

Confidentiality

Communication

Tools

HRIS

MS Office

Job description

RWJBarnabas Health is seeking an organized Administrative Coordinator for the Emergency Department at the Main Hospital in New Brunswick. You will handle staffing coordination, payroll processes, personnel records, and regulatory documentation to keep the department running smoothly in a fast-paced environment.

Ideal candidates are detail-oriented, with strong communication skills, the ability to juggle multiple tasks, and a commitment to confidentiality.