Administrative Coordinator

RenovoRx (Nasdaq: RNXT); Mountain View (CA); Hybrid; USD 32,000 - 46,000; Part time

Job summary

RenovoRx, Inc. in Mountain View, California is seeking an Administrative Coordinator to support cross-functional teams on a part-time 1099 basis. You will assist Sales, Marketing, and HR, manage records, and help keep operations running smoothly in a hybrid office.

Based in Mountain View, the ideal candidate is organized, detail-oriented, with strong Microsoft Office skills, and able to balance multiple priorities in a fast-paced environment while supporting recruiting and onboarding activities.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and relevant administrative or business operations experience.
• 1+ year experience in office administration or business operations support preferred.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Detail-oriented with a high degree of accuracy and strong follow-through.

Responsibilities

• Provide general administrative support across the organization, primarily supporting Sales/Commercial, Marketing, and HR, to ensure cross-functional processes and priorities continue to move forward.
• Support the field team with day-to-day administrative needs and requests.
• Manage hospital vendor credentialing for field employees, including document submissions, renewals, compliance requirements, and maintaining the credentialing tracker.
• Coordinate schedules, meetings, documentation, requests, and follow-up activities across departments, helping track open items through completion.
• Maintain accurate records, trackers, and shared files, and assist with expense reporting, shipping, and other general administrative needs.
• Support vendor and/or customer setup, purchase orders and order processing, marketing collateral and events, and other operational activities as needed.
• Assist with recruiting, onboarding, offboarding, training coordination, personnel records, and other HR administrative processes.
• Support general office operations, including company meetings and events, supplies, mail, shipping, and vendor coordination.

Skills

Organizational skills

Detail-oriented

Multitasking

Communication

Education

Bachelor’s degree preferred or equivalent

Tools

Microsoft Office Suite

Job description

RenovoRx, Inc. (Nasdaq: RNXT) is a life sciences company developing innovative targeted oncology therapies and commercializing RenovoCath®, a novel, U.S. Food and Drug Administration (FDA)-cleared local drug-delivery device, targeting high unmet medical needs. RenovoRx’s patented Trans-Arterial Micro-Perfusion (TAMP™) therapy platform is designed for targeted therapeutic delivery across the arterial wall near the tumor site to bathe the target tumor, while potentially minimizing a therapy’s toxicities versus systemic intravenous therapy. RenovoRx’s novel approach to targeted treatment offers the potential for increased safety, tolerance, and improved efficacy, and its mission is to transform the lives of cancer patients by providing innovative solutions to enable targeted delivery of diagnostic and therapeutic agents.

In addition to the RenovoCath device, RenovoRx is evaluating its novel drug-device combination oncology product candidate (intra-arterial gemcitabine delivered via RenovoCath, known as IAG) in the ongoing Phase III TIGeR-PaC trial. IAG is being evaluated by the Center for Drug Evaluation and Research (the drug division of the FDA) under a U.S. investigational new drug application that is regulated by the FDA’s 21 CFR 312 pathway. IAG utilizes RenovoCath, the Company’s patented, FDA-cleared drug-delivery device, indicated for temporary vessel occlusion in applications including arteriography, preoperative occlusion, and chemotherapeutic drug infusion.

As a small public company with a dedicated and close-knit team, we work hard to execute RenovoRx’s mission. We are seeking an entrepreneurial, intellectual, and detail-oriented Administrative Coordinator to join our team. If you are a cross-functional connector, an architect, and a problem-solver who is always willing to get into the weeds for the betterment of the team, patients, and a company’s mission, this position may be a good fit for you.

WHAT YOU WILL BRING TO THE TEAM

As the Administrative Coordinator, you will report to the Manager of Executive and People Operations and serve as a key administrative resource across the organization. Based in our Mountain View office, you will support a variety of cross-functional operations and general business activities. You will work closely with employees across departments, coordinate administrative workflows, maintain accurate records and trackers, and provide day-to-day operational support that keeps the business running smoothly.

This role is ideal for a highly organized, proactive professional who enjoys supporting others, managing details, and balancing a variety of responsibilities. The position is structured as a part-time 1099 engagement and is expected to be primarily office-based (hybrid) in Mountain View, CA.

Key responsibilities include:

• Provide general administrative support across the organization, primarily supporting Sales/Commercial, Marketing, and HR, to ensure cross-functional processes and priorities continue to move forward.
• Support the field team with day-to-day administrative needs and requests.
• Manage hospital vendor credentialing for field employees, including document submissions, renewals, compliance requirements, and maintaining the credentialing tracker.
• Coordinate schedules, meetings, documentation, requests, and follow-up activities across departments, helping track open items through completion.
• Maintain accurate records, trackers, and shared files, and assist with expense reporting, shipping, and other general administrative needs.
• Support vendor and/or customer setup, purchase orders and order processing, marketing collateral and events, and other operational activities as needed.
• Assist with recruiting, onboarding, offboarding, training coordination, personnel records, and other HR administrative processes.
• Support general office operations, including company meetings and events, supplies, mail, shipping, and vendor coordination.
• Take on additional administrative projects and responsibilities as business needs evolve.

REQUIRED EDUCATION

• Bachelor’s degree preferred, or equivalent combination of education and relevant administrative or business operations experience

DESIRED EXPERIENCE

• Minimum of 1+ years of experience in an office administration or business operations support role.
• Experience supporting multiple departments and managing competing priorities in a fast-paced environment.
• Exposure to HR administration, office operations, sales support, or related business functions preferred.
• Detail-oriented with a high degree of accuracy and strong follow-through.
• Strong organizational skills with the ability to manage multiple requests and competing priorities under time constraints
• Eager to learn and grow with the potential to take on additional responsibilities as the role evolves
• Proficient with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)

AAP/EEO STATEMENT

RenovoRx is an Equal Opportunity Employer and values diversity. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic characteristics, or any other category protected by applicable laws, regulations, and ordinances.

ADDITIONAL DETAILS

Please note that this job description may not encompass all activities, duties, or responsibilities required for this role. Duties, responsibilities, and activities may change at any time, with or without notice.

This is a part-time position based in Mountain View, California, with the opportunity for a hybrid work schedule up to 1-2 days per week.

This role will require the ability to sit for extended periods using a computer or a phone, share a workspace maintained in good order, potentially lift up to 20 lbs., and work alone or with others in a small office environment.

This is an independent contractor position (1099) and is not eligible for company-sponsored benefits.