Administrative Coordinator

American Crystal Sugar Company; Moorhead (MN); On-site; USD 28,929 - 37,195; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan with match

Paid time off

Life insurance

Disability insurance

Employee assistance program

Paid holidays

Job summary

American Crystal Sugar Company is seeking an Administrative Coordinator for our Corporate Office. The role serves as the primary contact for visitors, callers, and employees, maintaining a professional first impression and ensuring secure access.

You will support various administrative tasks, manage cash handling, and coordinate meeting logistics across departments. The ideal candidate has an associate degree and 2–4 years office experience, with strong Excel and clerical skills.

Qualifications

• Associate’s degree and 2–4 years of office experience.
• General bookkeeping knowledge and basic clerical skills.
• Ability to work in Excel and handle cash and banking tasks.

Responsibilities

• Greet visitors and control access to Corporate Office.
• Answer and route phone calls in a professional manner.
• Support Administrative department with routine tasks.
• Balance petty cash and record checks in accounting records.
• Record United Way cash collections and manage related entries.
• Maintain conference room reservations and arrange meals.
• Coordinate use of company pool cars and prepare usage reports.

Skills

Telephone skills

Customer service

Excel

Bookkeeping

Clerical skills

Front desk

Education

Associate degree

Tools

Accounting Spreadsheet

Cash handling

Job description

American Crystal is looking for a self-motivated individual to join our team as an Administrative Coordinator at our Corporate Office. The purpose of this position is to serve as the primary point of contact for the corporate office and represent the company’s first impression to visitors, callers, and employees. This position requires a consistently professional appearance and a confident, outgoing demeanor while comfortably engaging with visitors, callers, and employees. This position will answer calls, control visitor access, and coordinates front office operations. This role helps ensure a secure workplace environment while coordinating administrative processes, shared office resources, meeting logistics, and cross-departmental support.The principal accountabilities include, but are not limited to:Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability.Control and coordinate visitors’ access to the Corporate Office by greeting, confirming authorization, issuing access as appropriate and directing them to the correct departments.Serve as the initial point of contact for employees, visitors, vendors, and callers, ensuring a welcoming and professional experience.Answer, screen, and route incoming phone calls in a professional, courteous, and timely manner.Support the Administrative department with routine administrative tasks, as needed.Maintain the petty cash box within company policy by providing reimbursements, cashing checks, selling stamps and making change. Balance cash box with supervisor as required.Record incoming daily checks and code them to the correct account on Accounting Spreadsheet.Responsible for recording and maintaining United Way cash collections for daily activities and distributed Crystal Cash.Maintain conference room reservations. Provide meals as needed for various meetings, working with various catering companies. Anticipate meeting needs and ensure materials and resources are prepared in advance.Help with the Company store at the Annual meeting.Provide backup for mailroom and assist with special mailings.Coordinate the use of Company pool cars including preparation of usage reports, scheduling vehicles, monitoring service and maintenance needs, and scheduling service.Ensure all telephone calls and visitors to the Corporate Office are courteously received and promptly directed to the appropriate department, schedule pool car service and maintenance in a timely manner to ensure driver comfort and safety.Exercise discretion in handling cash, confidential information and internal communications.Other duties as assigned.To be successful in this position requires the ability to project a positive, professional, courteous image; the ability to learn the specific responsibilities of each department and individuals to ensure visitors and calls are referred appropriately; and excellent telephone skills. A clear and distinct speaking voice and the ability to meet the public are critical. Also required is general bookkeeping knowledge, basic clerical skills and the ability to work in Excel. Some mechanical knowledge of vehicles is desirable. This knowledge and experience is typically gained through an associate’s degree, and 2 – 4 years of previous office experience and skill dealing with the public. Training in phone etiquette is desirable.Compensation Range:$21.52 - $26.90 /hrBenefits Include:Our benefits include eligibility for comprehensive medical insurance starting on day one.In addition, we offer a health savings account, 401(k) retirement savings plan with a Company match and contribution, paid dental insurance paid basic life insurance, paid short and long-term disability, vision insurance, life insurance, flexible spending accounts, paid time off, paid sick leave, paid parental leave, paid volunteer opportunities and paid holidays. We also offer discretionary bonuses, tuition reimbursement, service awards, and a 24/7 employee assistance program with access to eight confidential visits with a licensed counselor at no cost. Some of these benefits are subject to eligibility criteria.We are proud to offer such a comprehensive package to our employees and believe that it reflects our commitment to their well-being and success.An Equal Opportunity Employer