Administrative Assistant

Urs Midwest Inc; Plymouth (MI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off (PTO)

Paid holidays

Job summary

Urs Midwest Inc. is seeking an Administrative Assistant to provide shared support for a department, handling calendar management, email and phone support, and front desk responsibilities in a fast-paced environment.

The role requires 1-2 years of administrative experience, strong organizational skills, and the ability to work with staff at all levels. The position includes office event planning and backing up reception duties as needed.

Qualifications

• 1-2 years of administrative level support experience required.
• In-depth knowledge of office management systems and procedures required.
• Office event planning experience preferred.

Responsibilities

• Enhance department effectiveness by providing information management support and representing stakeholders to others.

Skills

Leadership

Customer service

Problem solving

Communication

Organization

Diplomacy

Proactive

MS Office proficiency

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Administrative Assistant will provide shared support for a department or team and be responsible for performing an array of administrative functions requiring a high degree of confidentiality, and should demonstrate experience in handling the administrative and executive support related tasks with minimal supervision. It is crucial to this role to have the ability to interact with staff at all levels in a fast-paced environment, and remain flexible, proactive, resourceful, and efficient with a high level of professionalism.Job DutiesEnhance department or team effectiveness by providing information management support, representing the stakeholders to othersProvide support including e-mail and writing support, phone support, and calendar managementCoordinate and facilitate large meetings among many stakeholdersRepresents the company by welcoming visitors, reviewing correspondence; answering questions and meeting requests directed to the company’s executivesProvides office event support by planning and coordinating company dinners, employee events, and other corporate functionsServes as a regular backup for the front desk, greeting visitors and handling reception duties as neededCompletes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plansEnhances the corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishmentsSkills RequiredLeadership skillsStrong customer service orientation and a desire to see others succeedAbility to exercise good judgment in a variety of situationsAbility to solve problems and think quickly under pressure to meet deadlinesExcellent oral and written communication skillsHighly organized and detail oriented; ability to follow processesDemonstrated poise, tact, and diplomacyProactive and assertive approach to managing tasks and responsibilities.Proficient in advanced use of Microsoft Word, Excel, PowerPoint, and OutlookQualifications1-2 years of administrative level support experience requiredIn-depth knowledge of office management systems and procedures requiredOffice event planning experience preferredBenefits SummaryUnited Road is proud to offer our full-time employees best-in-class benefits designed to support your health, well-being, and financial security. From comprehensive medical, dental, and vision coverage to generous retirement savings options and paid time off, we provide a benefits package that goes beyond the basics. We also offer unique perks like a zero-dollar-out-of-paycheck medical plan, telehealth, wellness discounts, and employee assistance resources, ensuring that our team is fully supported both at work and in life. These benefits reflect our commitment to attracting and retaining top talent while helping employees thrive every day.Health & WellnessBCBS PPO Medical with TelehealthDelta DentalNVA VisionCompany Paid Life and AD&DSupplemental LifeDependent LifeShort-Term DisabilityEmployee Assistance Program (EAP)New Vehicle Supplier DiscountsFinancial Benefits401(k) with Company MatchWork-Life BalancePTO Program (Vacation, Sick, Personal, Jury, Bereavement)6 Paid Holidays