Administrative Coordinator

IDOM USA

Minneapolis (MN)

On-site

USD 45,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Flexible Hours

4 remote working days per month

Excellent benefits including medical, dental, and 401(K)

Long-term career path

Job summary

IDOM USA is seeking an Administrative Coordinator to join their Minneapolis team. The role involves managing client interactions, maintaining data, and supporting project coordination. Ideal candidates will have strong communication skills, attention to detail, and relevant experience in customer service or technical environments. IDOM offers flexible hours, remote working options, and excellent benefits.

Qualifications

4 years of related experience in customer service or technical setting.
Basic understanding of Microsoft Office applications.
Strong calendar management and scheduling skills.

Responsibilities

Perform a wide range of assignments and resolve problems independently.
Act as a liaison between customers, contractors, and engineers.
Collect, file, and maintain inspection data.

Skills

Attention to Detail

Effective written and verbal communication

Self-Motivated

Ability to multi-task

Tools

Microsoft Office

CRM or ERP software (SAP)

Job description

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This range is provided by IDOM USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $55,000.00/yr

Direct message the job poster from IDOM USA

Do you want to develop your professional career in a company where you can one day become a partner?

Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!

ABOUT THE JOB

We are looking for an Administrative Coordinator to join our team in Minneapolis, MN.

Responsibilities

Perform a wide range of assignments and resolve problems independently without close supervision.

Gain knowledge of policies and procedures related to client overhead material handling processes
Ability to anticipate upcoming responsibilities or needs and use initiative appropriately.
Collect, file, and maintain inspection data including calculations, and field files
Coordinate project initiation and scheduling by working with clients, engineers, and consultants to define scope, gather data, set timelines, and secure funding or charge numbers.
Act as a liaison between the Customer, Contractors, and Engineers to enhance communication and coordination for required services.
Strive to deliver the level of customer service that our customers and engineers expect and deserve.
Works to enhance the communication of policies and procedures to our customers and engineers

Qualifications

4 years of related experience in a customer service, customer focused construction, engineering, or technical setting
Effective written and verbal communicator
Previous administrative experience collecting data and maintaining digital files
Basic understanding of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
Strong calendar management and scheduling skills across departments
Attention to Detail
Ability to multi-task, prioritize tasks, and meet deadlines
Self-Motivated
Ability to process data

Preferred Qualifications:

Familiarity with CRM or ERP software, specifically SAP
Experience with scheduling tools like Google Calendar, Calendly, or MS Teams a plus

If you join IDOM, you will find:

Flexible Hours
4 remote working days per month
Work-life balance
Long-term career path
Excellent benefits (medical, dental, life Insurance, long-term disability, short-term disability, company contributions to Health Savings Accounts, Flexible Spending Account, Paid Time Off, holiday pay, 401(K) and more).
The opportunity to become a partner
Multicultural and multidisciplinary environment
Opportunities to take on more responsibility
Mutual commitment
Strong interpersonal relationships

ABOUT US

At IDOM, we offer you the opportunity to outdo yourself every day to develop your professional career while working on national and international projects, in an environment of collaboration and teamwork. You will be part of a multidisciplinary group as a key player. You will experience different businesses and technology in a flexible and supportive work setting.

IDOM is an Association of Professionals working in the areas of Engineering, Architecture, and Consulting on projects that contribute to a more sustainable world. The ownership structure of IDOM creates a culture of engagement, to offer the best service for the client, while our people are developed on both a professional and personal level.

IDOM's most important assets are the expertise and experience of our people. Our employees are deeply united, highly qualified, and skilled professionals. We work within a framework of professional liberty and integrity, with a strong commitment to progress, development, quality service, and innovation.

Since IDOM’s foundation in 1957, we have grown steadily to become a multidisciplinary and integrated multinational organization, with more than 5,760 people working in over 125 countries.

Are you ready to take the next step?

If you join our team, you will have the opportunity to develop your career to the highest level, in an environment full of respect and professional integrity.

If you share our philosophy and want to be part of our company, send us your resume.

We are looking forward to meeting you!

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Seniority level