Administrative Coordinator

Portlandchristian; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Thrive in Louisville, KY is seeking an Administrative Coordinator who is highly organized to provide essential office support, manage clerical tasks, coordinate meetings, and ensure efficient operations.

The role supports multiple departments, overseeing day-to-day functions, HR/payroll collaboration, vendor liaison, and report preparation for leadership.

Qualifications

• Experience as administrative assistant or office admin.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication.

Responsibilities

• Oversee analysis and reporting of financial information, including budgets, planning, audits, and required filings.
• Establish and maintain financial controls in alignment with business strategy and regulations.
• Collaborate with the executive team on budgeting and growth initiatives.
• Lead the finance/accounting team to ensure performance and objectives are met daily.
• Coordinate and schedule appointments, meetings, and events for the team.
• Manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
• Provide financial status reports to the CEO and Board.
• Support HR processes, including recruitment, onboarding, and employee relations.

Skills

Organizational skills

Time-management

Verbal and written communication

Multitasking

Education

High school diploma

Office Administration qualifications (a plus)

Tools

Microsoft Office Suite

Job description

We are currently seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a vital role in providing essential support to our office, managing clerical tasks, coordinating meetings, and ensuring efficient office operations.

Job Duties and Responsibilities:

• Oversee analysis and reporting of financial information, including budgets, planning, audits, and required filings.
• Establish and maintain financial controls in alignment with business strategy and regulations.
• Drive high-impact initiatives to achieve corporate goals.
• Collaborate with the executive team on budgeting and growth initiatives.
• Work with senior leadership to develop corporate vision and strategies.
• Lead the finance/accounting team to ensure performance and objectives are met daily.
• Develop expertise in all areas of finance and accounting to improve organizational efficiencies.
• Liaise with HR and payroll for seamless payroll processing.
• Provide financial status reports to the CEO and Board.

Key Responsibilities:

• Oversee and manage day-to-day office operations, including administrative support, facilities management, and office supplies inventory.
• Coordinate and schedule appointments, meetings, and events for the team, ensuring efficient use of time and resources.
• Handle confidential information and sensitive documents with discretion and professionalism.
• Serve as the main point of contact for external vendors, clients, and visitors, providing a welcoming and professional demeanor.
• Supervise and support administrative staff, delegating tasks and providing guidance as needed.
• Develop and maintain office policies and procedures to streamline operations and ensure compliance with regulatory requirements.
• Manage office budgets, track expenses, and identify cost‑saving opportunities to optimize resources.
• Implement and maintain office technology and equipment, coordinating repairs and upgrades as necessary.
• Support HR processes, including recruitment, onboarding, and employee relations, working closely with the HR department.
• Coordinate with IT support to address technical issues, software updates, and network maintenance.
• Prepare and review reports, presentations, and correspondence for accuracy and completeness.
• Foster a positive and collaborative work environment, promoting teamwork and effective communication among team members.
• Continuously seek opportunities to improve office processes, efficiency, and overall effectiveness.

Education, Knowledge, Skills, and Abilities:

• Previous experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks effectively
• High school diploma; additional qualifications in Office Administration are a plus

Thrive is an Equal Opportunity Employer.