Administrative Coordinator

Uasys; Little Rock (AR); On-site; USD 50,000 - 70,000; Full time

Job summary

The Administrative Coordinator at University of Arkansas for Medical Sciences provides high‑level administrative and operational support to Maternal‑Fetal Medicine faculty and fellows, OB & GYN staff, and department personnel. The role coordinates daily office tasks, scheduling, credentialing, and formal reporting with attention to accuracy and timeliness.

Candidates should demonstrate organizational skills, professionalism, and the ability to handle multiple priorities in a fast‑paced medical

Qualifications

• Bachelor’s degree plus 2 years administrative office support in medical settings.
• Or a high school diploma plus 6 years administrative office support in medical settings.

Responsibilities

• Creates and maintains clinical and call schedules in QGenda for MFM faculty and fellows.
• Reviews schedules for accuracy and communicates updates to the MFM team.
• Coordinates credentialing and recredentialing for MFM faculty across Arkansas.
• Works with external facilities to ensure packets and supporting documentation are complete.
• Manages daily administrative operations, calendars, emails, meetings and minutes.
• Drafts and edits correspondence, letters of recommendation, and letters of support.
• Supports CME, MOC, medical licenses, memberships, credentialing, CVs, faculty bios, and promotion materials.
• Supports research activities, including articles, grant submissions, literature reviews, and presentations.

Education

Bachelor’s degree

High school diploma equivalent

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

10/23/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only)

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:

COM | OB & GYN Support Staff

Summary of Job Duties:

The Administrative Coordinator provides high-level administrative and operational support to Maternal-Fetal Medicine (MFM) faculty and fellows, General Obstetrics and Gynecology faculty, and other departmental personnel as needed. This position coordinates daily office operations, scheduling, personnel-related activities, and departmental reporting.

The Administrative Coordinator serves as the functional lead for maintaining accurate MFM faculty and fellow schedules in QGenda. The position also coordinates and completes credentialing requests for MFM faculty providing consultative services at external birthing hospitals. The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced medical environment.

Qualifications:

• Bachelor’s degree, plus two (2) years of administrative office support experience in a medical or hospital setting OR High school diploma or equivalent, plus six (6) years of administrative office support experience in a medical or hospital setting.

Additional Information:

Responsibilities

• Serves as the functional lead for creating and maintaining clinical and call schedules in QGenda for Maternal-Fetal Medicine (MFM) faculty and fellows.
• Proactively reviews schedules for accuracy, communicates updates to the MFM team, and troubleshoots provider-scheduling conflicts and system-related issues.
• Serves as the primary point of contact for coordinating and completing credentialing and recredentialing requests for MFM faculty who provide high-risk consultative services at birthing hospitals throughout Arkansas.
• Works closely with external facilities to ensure credentialing packets and supporting documentation are completed accurately and submitted promptly.
• Coordinates the daily administrative operations of the MFM Division and Fellowship Program.
• Manages calendars, email communications, meetings, minutes, conferences, nonclinical appointments, schedule changes, and cancellations.
• Drafts and edits correspondence, letters of recommendation, and letters of support.
• Assists with continuing medical education (CME), Maintenance of Certification (MOC), medical license renewals, professional memberships, credentialing, curriculum vitae, faculty biographies, and promotion and tenure materials.
• Supports research activities, including research articles, grant submissions, literature reviews, manuscripts, journal submissions, and PowerPoint presentations.
• Provides administrative coordination for Fetal Anomaly Interdisciplinary Management (FAIM), Obstetrics Process Improvement (OBPI), Cardio-OB, NICU/OB, and other local and national meetings.
• Collaborates with the Fellowship Program Director to support program operations and continued excellence.
• Coordinates fellowship interviews, assists with onboarding new fellows, maintains calendars for educational activities, and tracks fellows’ goals and objectives.
• Receives and distributes mail to faculty and coordinates the delivery of certified correspondence and packages as needed.
• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Pre-employment Screening Requirements

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity

N/A

Frequent Physical Activity

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Occasional Physical Activity

Standing, Walking

Benefits Eligible

Yes