Administrative Coordinator

Integration International Inc.; Lexington (KY); On-site; USD 36,000 - 47,000; Full time

Job summary

Integration International Inc. in Lexington, KY is seeking an Administrative & Finance Coordinator to support plant operations with a blend of finance, administration, vendor coordination, and event planning.

This 12-month contract role offers exposure to HR, multiple hiring managers, and opportunities to plan plant-wide events while managing procurement, inventory, and office logistics.

Qualifications

• Finance or accounting experience, particularly in Excel.
• Strong organizational and multitasking skills.
• Experience with event planning and logistics.

Responsibilities

• Support finance activities including reconciliations, deposits, invoices, reimbursements, and financial reporting.
• Create and manage annual purchase orders and assist with physical inventory preparation.
• Manage staff calendars, meetings, conference rooms, visitors, and office logistics.
• Plan and coordinate large-scale employee meals, celebrations, seasonal events, and giveaways.
• Partner closely with HR, DEI, IT, payroll, facilities, security, and vendors.
• Manage badge supplies, new-hire badges, and quarterly access audits.
• Coordinate cleaning, maintenance, catering, and other facility vendors.
• Support hospitality, visitor tours, mail distribution, guest Wi-Fi, and other plant operations.

Skills

organizational

multitasking

attention to detail

event planning

calendar management

vendor management

communication

independence

Tools

Excel

Microsoft Office

Job description

Job Title: Administrative & Finance Coordinator (Plant Operations)

Location: Lexington, KY 40511

Duration: 12-Month Contract

Shift: 1st Shift

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We’re seeking an Administrative & Finance Coordinator to support a busy plant operation with a unique blend of finance, administration, vendor coordination, employee engagement, and event planning.

Why This Role Stands Out:

• 12-month contract with a competitive $30/hour W2 rate.
• High-visibility role working directly with the Plant Manager.
• Opportunity to support HR and multiple hiring managers.
• Key role in planning and executing plant-wide employee events and celebrations.
• Hands-on exposure to finance operations, purchasing, inventory, vendors, and office administration.
• Collaborative environment where strong organization and communication make a direct impact.

What You’ll Do:

• Support finance activities including reconciliations, deposits, invoices, reimbursements, and financial reporting.
• Create and manage annual purchase orders and assist with physical inventory preparation.
• Manage staff calendars, meetings, conference rooms, visitors, and office logistics.
• Plan and coordinate large-scale employee meals, celebrations, seasonal events, and giveaways.
• Partner closely with HR, DEI, IT, payroll, facilities, security, and vendors.
• Manage badge supplies, new-hire badges, and quarterly access audits.
• Coordinate cleaning, maintenance, catering, and other facility vendors.
• Support hospitality, visitor tours, mail distribution, guest Wi-Fi, and other plant operations.

What We’re Looking For:

• Strong organizational and multitasking skills.
• Excellent attention to detail and follow-through.
• Experience with event planning and logistics.
• Strong calendar management and coordination abilities.
• Finance or accounting experience, particularly in Excel, is strongly preferred.
• Experience working with vendors and internal stakeholders.
• Proficiency with Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to work independently while supporting multiple departments.