Administrative Coordinator

Vertosoft; Leesburg (VA); On-site; USD 30,000 - 37,000; Part time

Job summary

Vertosoft is seeking an Administrative Coordinator to keep the Leesburg office running smoothly. This onsite, part-time role handles office organization, supplies, mail, and meeting support, while delivering welcoming service to employees, visitors, vendors, and service providers.

The ideal candidate is organized, proactive, and able to manage multiple tasks with minimal direction, with experience in office coordination and strong MS Office skills.

Qualifications

• Experience in administrative support, office coordination, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Proficient with Microsoft Office and SharePoint.

Responsibilities

• Maintain and stock office spaces, including kitchens, conference rooms, storage areas, and common areas.
• Monitor and restock office supplies, snacks, beverages, and kitchen items.
• Place approved office orders, receive and distribute deliveries.
• Retrieve, sort, and distribute mail and packages; prepare outgoing shipments.
• Greet employees, visitors, vendors, and service providers at the office door.
• Coordinate routine maintenance, facilities needs, and vendor visits.
• Track open office issues and elevate significant concerns.
• Coordinate routine office lunches and meals for visitors and guests.
• Prepare and reset conference rooms and shared spaces before and after meetings.
• Maintain organized office records, receipts, and vendor information.
• Update office-related internal resources and SharePoint sites.
• Provide onsite administrative, meeting, and project support; assist with company events.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Tools

Microsoft Office

SharePoint

Outlook

Excel

Job description

Description

Human Resources / Operations

Leesburg, VA (Onsite)

Non-Exempt | Part-Time Hourly | 20-30 Hours per Week

About the Role

Vertosoft is seeking a dependable and highly organized Administrative Coordinator to help keep our Leesburg office running smoothly. This is a hands-on, onsite role responsible for maintaining an organized and welcoming workplace, coordinating routine office needs, and providing responsive support to employees, visitors, vendors, and service providers.

The ideal candidate enjoys creating order, notices what needs attention, and follows through without extensive direction. Responsibilities include maintaining and stocking office spaces, managing mail and deliveries, coordinating facilities needs, supporting visitors, preparing meeting spaces, arranging routine office meals, and providing general administrative support.

Work Schedule

• This is a part-time, onsite position requiring approximately 20-30 hours per week.
• Work will be scheduled Monday through Friday, with flexibility in the number of hours worked each day.
• The specific daily schedule will be mutually agreed upon during the hiring process.

Requirements

What You’ll Do

• Maintain the organization, appearance, and day-to-day functionality of shared office spaces, including kitchens, conference rooms, storage areas, and common areas.
• Monitor and restock office supplies, snacks, beverages, kitchen items, first-aid supplies, and other workplace necessities.
• Place approved office orders and receive, organize, and distribute supply and grocery deliveries.
• Retrieve, sort, and distribute incoming mail and packages and prepare outgoing shipments as needed.
• Answer the office door and professionally greet employees, visitors, vendors, suppliers, and service providers.
• Coordinate routine maintenance, repairs, facilities requests, vendor visits, and building access.
• Track open office issues through resolution and elevate significant concerns when appropriate.
• Coordinate routine office lunches and meals for visiting vendors, suppliers, and other business guests, including ordering, delivery, setup, and cleanup.
• Prepare and reset conference rooms and shared spaces before and after meetings.
• Maintain organized office records, receipts, vendor information, and purchasing documentation.
• Update office-related internal resources, SharePoint sites, shared drives, forms, directories, and reference materials.
• Provide general onsite administrative, meeting, and project support as assigned.
• Provide logistical support for company events when requested.
• Perform other duties as assigned.

What We’re Looking For

• Prior experience in administrative support, office coordination, customer service, workplace operations, or a similar role.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Dependability, punctuality, initiative, and consistent follow-through.
• Professional and service-oriented communication with employees, visitors, and vendors.
• Ability to work independently within established processes and elevate issues appropriately.
• Basic proficiency with Microsoft Office and Microsoft 365 tools, including Outlook, Word, Excel, SharePoint, and shared drives.
• Comfort performing both administrative and hands-on office tasks.
• Ability to stock supplies, carry packages, and move light office items.

Compensation and Benefits

$22-$27 per hour, based on experience and qualifications.

About Vertosoft

Vertosoft is a fast-growing technology distributor and solutions provider specializing in bringing innovative software and IT solutions to the public sector. We work with emerging and leading technology vendors to simplify and accelerate procurement for federal, state, and local government customers.

At Vertosoft, you’ll join a collaborative team working at the intersection of technology and government innovation. We value initiative, integrity, and impact, and we’re committed to helping our employees grow in an environment that encourages professional development and purpose-driven work.

Vertosoft is an Equal Employment Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, marital status, disability, veteran status, or any other characteristic protected by law.