Administrative Coordinator

Jimmy Jazz; Greenville (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

First Impressions Pediatric Dentistry & Orthodontics in Wisconsin is seeking an energetic Administrative Coordinator to serve as the welcoming face and voice of our office. In this front-line role, you will check in patients, verify insurance, confirm and schedule appointments, and manage incoming calls with professionalism and a smile.

The ideal candidate has a high school diploma, prior office experience, and excellent communication skills.

Qualifications

• High school diploma required; prior office experience preferred.
• Proficient computer and data entry skills.
• Strong customer service and communication abilities.
• Ability to protect patient confidentiality per HIPAA.
• Excellent oral and written communication.

Responsibilities

• Welcomes patients and answers front-desk inquiries.
• Checks in patients and verifies insurance information.
• Confirms and schedules appointments accurately.
• Handles incoming calls with professionalism and courtesy.
• Maintains patient confidentiality and HIPAA compliance.

Skills

Data entry

Customer service

Office experience

Communication

HIPAA knowledge

Education

High school diploma

Job description

• Location N1734 Lily of the Vallley Drive,Greenville, WI, 54942,United States
• Employee Type NonExempt - PT BEN

We're looking for an energetic and organized Administrative Coordinator to be the welcoming face and voice of our office! In this front-line role, you'll be responsible for checking in patients, verifying insurance, confirming appointments, scheduling, and handling incoming calls with professionalism and a smile. You'll play a key part in creating a smooth, friendly experience for every patient who walks through our doors.

Success in this role means being proactive, detail-oriented, and an excellent communicator. A high school diploma and previous office experience are required, along with a passion for providing top-notch service.

Job Type: Full-time

Requirements

• High school diploma
• Previous office experience
• Proficient computer and data entry skills
• Strong customer service skills and commitment to patient/parent satisfaction
• Excellent oral and written communication skills
• The ability to communicate with parents and co-workers in a responsible friendly manner
• Ability to maintain patient confidentiality and be familiar with HIPAA laws and regulations

Summary

We are seeking a friendly and energetic Administrative Coordinatorto join our team! This key role is responsible for welcoming patients, checking them in, verifying insurance, confirming and scheduling appointments, and managing incoming phone calls. The ideal candidate has a high school diploma, previous office experience, and excellent communication skills.

To be successful in this role, you will need:

A positive, professional attitude and a passion for helping others

Strong organizational and multitasking skills

Excellent verbal and written communication

Attention to detail and accuracy, especially with scheduling and insurance verification

The ability to stay calm and friendly under pressure

Comfort with phones, computers, and office technology

A team-oriented mindset and willingness to jump in where needed

In addition to competitive pay, we offer a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with employer match
• Health Savings Account (HSA)
• Paid holidays
• Accrued paid time off (PTO)
• Maternity leave accommodations and support for new mothers
• A positive, supportive work environment focused on growth and development

Allow us to introduce ourselves:

First Impressions Pediatric Dentistry & Orthodontics is the largest privately owned dental practice in Wisconsin; with 11 locations serving pediatric dental and orthodontic patients of varying ages, conditions and specialized needs. We’re not shy to say that our teams get to work with the very best families around; those who seek the best care for their kids, and who appreciate the difference a specialized care approach can make.

We’re also ones to brag about the teams and co-workers we hire. We operate seamlessly across multiple locations and like to travel across locations to meet the interests and needs of our teams. This multi-office workweek approach offers great diversification (places and people) in your schedule, along with the privilege to serve multiple communities and their patients.

And we believe in a strong work-life balance because we want you to fully enjoy- and be present- in both aspects of your day. We come to work recharged with full hearts, so that we can give exemplary care to each and every patient we see.

Beside competitive market pay, we emphasize the importance of offering our employees full benefit packages including medical, dental and vision insurances, 401k employee-match investments, HSA, accommodations for maternity leave and office support for new mothers, paid holidays and accumulating PTO to use at your discretion.