Administrative Coordinator

Good Food Jobs, Inc.; Fairbanks (AK); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Wellness stipend

In-person work

Job summary

Bread Line in Fairbanks, Alaska is seeking an Administrative Coordinator to manage day-to-day operations, donor communications, and office logistics. This hands-on role supports programs and events, ensuring a safe, well-organized guest experience in a small nonprofit setting.

The ideal candidate is highly organized, collaborative, and ready to contribute to fundraising efforts while handling social media, records, and outreach with compassion and integrity.

Qualifications

• Must be hands-on with strong organization and teamwork.
• Ability to manage donor communications and data.
• Willingness to support multiple Bread Line programs and events.
• Positive, proactive approach to a fast-paced nonprofit setting.

Responsibilities

• Be available to help guests during 10am-2pm drop-in hours.
• Answer phones, door, and general email inquiries.
• Maintain Post Office box and file materials.
• Log donations and donor stewardship and tracking.
• Coordinate social media materials and program data reports.
• Support Executive Director with fundraising initiatives and outreach.
• Represent Bread Line in community organizing and events.

Skills

Strong organizational skills

Teamwork

Initiative

Flexibility

Donor communication

Tools

Office software

Job description

Company description

Bread Line is an anti-hunger nonprofit Soup Kitchen that runs four anti-hunger programs: Stone Soup Cafe, Stone Soup Garden, Kids Cafe, & Stone’s Throw.
Bread Line has been “feeding people & affirming lives” in Fairbanks, Alaska since 1984

Job description

Come Work at our

Administrative Coordinator

The Administrative Coordinator supports Bread Line with day to day operations, serving as the primary contact for guests and donation drop-offs, ensuring a safe and well-organized experience for all. This position manages donor communications and statistics, digital and physical files, social media, office organization, and receipt classing, all while maintaining a safe and positive environment.

The Administrative Coordinator reports directly to the Executive Director and works closely with other team members, providing administrative and logistical support for Bread Line programs, events, and organizational activities. As a small nonprofit, this is a hands-on role requiring strong organization, teamwork, initiative, flexibility, and a willingness to support a variety of programs. And even more importantly, this position requires someone with a Big Heart and serious understanding of the compassion needed for day to day anti-hunger work.

Responsibilities

• Be available to help guests during 10am-2pm drop-in hours
• Answer phones, door, and general email inquiries
• Check Post Office box twice a week
• Drop off and pick up financial materials twice a week
• Weekly bank deposits
• Digital and paper filing
• Create office social media materials
• Log donations- both physical and fiscal
• Donor stewardship and tracking
• Collect program data and synthesize reports
• Update social media
• Coordinate fundraising with Executive Director
• Assist Executive Director with projects and tasks, including both large and small fundraising initiatives
• Support other staff and Chefs as needed
• Represent Bread Line in outreach and community organizing

Position Details

Compensation: $22-26 per hour, depending on experience, paid time off, wellness stipend
Reports to: Executive Director
Status: Full-time, non-exempt, 30-40 hours per week. Required hours in-house 9am-2pm, Monday-Friday, occasional weekend and off-hours requirements, other hours to be negotiated
Location: In person, 507 Gaffney Rd, Fairbanks, Alaska 99701

Discretionary

It is important to Bread Line’s mission that its staff advocate strongly for those we serve publicly. There are many outreach opportunities. For some Administrative Coordinators this has meant joining boards, sitting on steering committees, tabling at events, becoming more involved with specific Bread Line programs, or giving presentations to potential funders/community supporters. If there is a particular path of advocacy that calls to you, talk to the Executive Director about options.

Compensation

this position is: hourly, $20/hr +