HR Assistant, People & Culture

WesleyLife; Urbandale (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

WesleyLife in Urbandale, IA seeks a People & Culture Assistant to support the Director of People & Culture. This role helps create a welcoming and caring work environment for new team members and existing staff, handling a fast-paced set of responsibilities with strong organization and adaptability.

The role involves recruiting support, onboarding, benefits administration, and HR reporting while ensuring compliance and a positive colleague experience.

Qualifications

• Must have 2+ years of HR experience or a related degree.
• Knowledge of employment laws and practices preferred
• Ability to manage multiple requests and priorities while meeting deadlines

Responsibilities

• Assist with recruiting functions: sourcing, screening, scheduling interviews, offering, background checks.
• Collaborate with managers and talent team to source candidates and participate in career fairs.
• Utilize HRIS and applicant tracking system to update data, extend offers, onboard, and create profiles.
• Set up new hire orientations and benefits overview meetings.
• Maintain organized personnel files and assist in audits for compliance.
• Assist with benefit enrollment and changes; track evaluations and return-to-work processes.

Skills

Prioritization

Deadline management

Flexibility

Tools

HR system

Applicant tracking system

Job description

The People & Culture Assistant serves in a support capacity to the Director of People & Culture to create a work environment where team members are welcomed and supported. This role is critical to providing a red-carpet experience for new team members, and for maintaining a work experience where team members feel valued and cared for. The role of the People and Culture Assistant is highly varied, challenging, and fast-paced requiring a high level of organizational skills, the ability to think ahead, and the ability to adapt quickly to change.

Essential Job Functions & Responsibilities

• Assist with recruiting functions including sourcing/screening applicants, scheduling/conducting interviews, communicating with hiring managers, extending offers, background checks, pre-hire assessments, post-offer physicals/drug screenings required by state/federal law.
• Collaborate with hiring managers, directors, and talent acquisition team to source candidates and develop recruiting strategies and participate in career fairs.
• Use HR system and applicant tracking system to update information, extend offers, launch onboarding processes, and create team member profiles.
• Set up and assist with conducting new hire orientations and benefit overview meetings.
• Maintain organized and accurate personnel files. Assist in audits to ensure compliance.
• Assist with benefit enrollment and/or change processes.
• Track performance evaluations, alert leaders when evaluations are due, and provide information needed to complete evaluations.
• Assist with reporting workers’ compensation claims, manage the return to work process for team members and h andle clerical tasks related to OSHA compliance, tracking, and reporting.
• Serve on the Culture Club to help plan and facilitate activities for team members.
• Upload documentation into online training system, monitor training completions, and communicate with leaders on overdue training.
• May assist with preparation of human resources reports such as attendance, new hire, and turnover reports.
• Answers frequently asked questions from applicants and team members about standard policies, benefits, hiring processes, etc.
• Other duties as assigned.

Education & Experience

• Two years of previous experience in HR or related degree in lieu of experience.
• Knowledge and understanding of various employment laws and practices preferred
• Ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed.

Why Choose WesleyLife?

At WesleyLife, you're not just starting a job — you're joining a purpose-driven community where your well-being, growth, and impact truly matter. With nearly 80 years of excellence in serving older adults, we empower our team members to thrive while making meaningful connections and changing lives every day.
WesleyLife is proud to be recognized as one of Senior Care’s Best Places to Work by WeCare Connect! We’re committed to a workplace where every team member is seen, heard, and appreciated.

WesleyLife is revolutionizing the experience of aging by challenging the stigma that aging means decline and promoting the idea that life transitions are opportunities for growth and purpose. Come be a part of the revolution!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.