Administrative Coordinator

Rochester Regional Health; City of Rochester (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health is seeking an Administrative Coordinator for Newark-Wayne Community Hospital to oversee and organize the Breast Imaging department, ensuring daily operations run smoothly and accurately. You will schedule and coordinate training, manage staff scheduling and Kronos, handle mail and forms, and support department needs with strong attention to detail and communication.

This per diem role emphasizes administrative excellence in a healthcare setting and offers exposure to

Qualifications

• Five years of administrative office experience in healthcare preferred.
• Associate’s degree or equivalent combination of education and work experience required.
• Excellent oral and written communication skills.
• Strong organizational and problem-solving skills.
• High level of proficiency with PC, software applications and reporting tools.

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Skills

Attention to detail

Oral and written communication

Organizational skills

Problem-solving skills

PC proficiency & reporting tools

Education

Associate’s degree

Tools

Kronos

Microsoft Office

Job description

Summary

As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.

Status

Per Diem

Location

Newark-Wayne Community Hospital - 1200 Driving Park Avenue, Newark, NY 14513

Department

Breast Imaging

Schedule

Varies

Attributes

• Five (5) years of administrative office experience in healthcare preferred
• Associate’s degree or equivalent combination of education and work experience required
• Excellent oral and written communication skills
• Strong organizational and problem-solving skills
• High level of proficiency with PC, software applications and reporting tools

Responsibilities

• Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes
• Safety & Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System
• Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$19.00 - $25.00

City

Newark

Postal Code

14513

Equal Opportunity Employer Statement

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.