Administrative Coordinator (Part-time)

Ventura Community Partners; San Antonio (TX); On-site; USD 32,000 - 52,000; Part time

Benefits offered by this job

EAP (Employee Assistance Program)

Calm Health

401(k) with Company Match

Paid sick leave

Competitive pay

Job summary

Capital Consultants Management Corporation is seeking an Administrative Coordinator to provide superior customer service, handle high volumes of calls and emails, and support accounting tasks within a community-focused environment.

The role emphasizes confidentiality, organization, and multi-department coordination, with opportunities to grow administrative and communication skills in a collaborative team setting.

Qualifications

• Strong time management and organizational skills with confidentiality
• Excellent verbal and written communication; high attention to detail
• Proficient in MS Office (Outlook, Word, Excel) and email/phone handling

Responsibilities

• Assist with Administrative, Accounting, and clerical tasks using office tools
• Open, log in and route incoming mail and deliveries
• Process Association payments and assist homeowners with payment methods
• Manage accounts payable processes and maintain expense documentation
• Inventory and order office and janitorial supplies
• Participate in community events and meetings as needed

Skills

Time management

Organizational skills

Communication skills

Phone & email handling

Attention to detail

Customer service

MS Office (Outlook, Word, Excel)

Tools

MS Office

Job description

Careers at Capital Consultants Management Corporation

Current job opportunities are posted here as they become available.

Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?

We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

About the Community:

This large, master-planned community boasts exciting amenities such as community clubhouse, pools, basketball court, playgrounds, bbq pit and pavilion, and multi-purpose fields. Come and join our team!

At CCMC, our Administrative Coordinator plays a crucial role in executing our company's purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.

The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and accounting skills.

What you'll accomplish:

• Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools
• Open, log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines
• Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care
• Inventory, maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

What we're looking for:

• Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
• Able to communicate effectively orally and in writing, and have high attention to detail
• Have excellent telephone manner, with a commitment to the highest customer service possible
• Candidates must be able to sit or stand for extended periods and attend and community events as required
• Must have a valid driver's license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
• Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends.
• Must pass pre-employment drug screen and background check

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver's license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

The physical requirements can vary, but generally, they may include:

• Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.
• Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.
• Manual Dexterity: Skills in using technology, including computers and mobile devices.
• Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email [e-mail] so we can review next steps together.

What we offer:

• Support Programs - Employee Assistance Program (EAP) and Calm Health.
• As a part-time employee, you may be eligible to accrue paid sick leave in accordance with applicable state and local laws.
• 401(k) with Company Match - Automatic enrollment with a 30% match on the first 10% of contributions.
• Competitive pay, depending on experience
• Most importantly, a caring team who is dedicated to your success!