Administrative Coordinator

Myomo Inc.; Burlington (MA); On-site; USD 44,000 - 48,000; Part time

Job summary

Myomo Inc. in Burlington, MA is seeking an Administrative Coordinator (part-time, 20-25 hours/week) to be the first face visitors see and to help maintain an organized HR office environment.

You will support executive leadership, schedule meetings, arrange travel and catering, monitor supplies, and manage mail and office upkeep. The role requires strong Excel, PowerPoint and SharePoint skills, excellent written and verbal communication, and a customer-service mindset to handle confidential

Qualifications

• Minimum of 5 years’ experience in administrative positions or similar.
• Must be customer-service and/or guest experience-oriented.
• Ability to maintain a high degree of confidentiality, poise, and professionalism.
• Excellent verbal and written communication skills.
• Intermediate-to-advanced knowledge of Excel, PowerPoint, and SharePoint; strong business-process understanding.
• Strong attention to detail and organizational skills.
• Experience with event planning and travel arrangements is a plus.
• Healthcare or technology industry experience may be a plus.

Responsibilities

• Interact tactfully with internal and external contacts at all organizational levels including the Executive team, displaying a strong commitment to professional ethics.
• Manage office operations, ensuring spaces are well-organized and presentable including conference rooms, reception area, and public-facing areas.
• Provide support to Executive leadership as needed; schedule group meetings, assisting with presentations, processing expense reports, booking travel and hotel reservations, and arranging catering for meetings and corporate events.
• Monitor, order, and restock office supplies and kitchen items, planning stock levels in advance.
• Track office purchases and expenses against the approved budget, flagging potential overruns before placing orders.
• Serve as the primary point of contact for repair and maintenance needs, coordinating with campus personnel.
• Ensure employees can access pertinent information regarding office policies and procedures.
• Receive and sort incoming mail, managing outgoing mail.
• Coordinate new office set-up for new hires in a timely manner when appropriate.
• Assist Human Resources with employee engagement activities.
• Perform other duties as assigned.

Skills

5+ years experience

Customer service

Confidentiality

Verbal and written communication

Organization and detail oriented

Adaptability

Event planning / travel arrangements

Healthcare/tech experience a plus

Tools

Excel

PowerPoint

SharePoint

Job description

Administrative Coordinator - Part-Time

Department: Human Resources

Employment Type: Part Time

Location: Burlington, MA

Compensation: $32.00 - $35.00 / hour

Description

Why should you join our success story?

Based on patented technology developed at MIT, Harvard Medical School and by the Company, Myomo develops and markets the MyoPro® product line of lightweight, non-invasive, powered arm braces (orthoses) to restore function in paralyzed or weakened arms and hands of individuals that have suffered a stroke, spinal cord, or nerve injury. (E.g. brachial plexus injury or other neuro-muscular disabilities.) It is the only device that, sensing a patient’s own neurological signals through non-invasive wearable sensors, can restore the ability to use their arms and hands so that they can live independently, increase their quality of life, reduce cost of care, and return to work. Published clinical research shows a clinically significant instantaneous reduction in upper extremity impairment with the MyoPro. Our technology has been referred by leading-edge rehabilitation facilities including Mayo Clinic, Kennedy Krieger Institute, Cleveland Clinic, Loma Linda Medical Center, Massachusetts General Hospital, numerous VA Hospitals, and more. Myomo is headquartered in Burlington, Massachusetts, with sales and clinical professionals across the U.S.

What we're looking for:

The Administrative Coordinator is the first face visitors and staff see at Myomo! Keys to success include an ability to balance professional warmth, hospitality, and courtesy with top-notch organizational skills, attention to detail, ability to anticipate needs, and follow through on competing priorities.

This is a part-time position, 20-25 hours a week.

How You'll Drive Impact:

• Interact tactfully with internal and external contacts at all organizational levels including the Executive team, displaying a strong commitment to professional ethics. Safeguard confidential information, handling delicate matters with sensitivity.
• Manage office operations, ensuring spaces are well-organized and presentable including conference rooms, reception area, and public-facing areas.
• Provide support to Executive leadership as needed; schedule group meetings, assisting with presentations, processing expense reports, booking travel and hotel reservations, and arranging catering for meetings and corporate events.
• Monitor, order, and restock office supplies and kitchen items, planning stock levels in advance.
• Track office purchases and expenses against the approved budget, flagging potential overruns before placing orders.
• Serve as the primary point of contact for repair and maintenance needs, coordinating with campus personnel.
• Ensure employees can access pertinent information regarding office policies and procedures.
• Receive and sort incoming mail, managing outgoing mail.
• Coordinate new office set-up for new hires in a timely manner when appropriate.
• Assist Human Resources with employee engagement activities.
• Perform other duties as assigned.

What You'll Bring:

• Minimum of 5 years’ experience in administrative positions or similar.
• Must be customer-service and/or guest experience-oriented.
• Ability to maintain a high degree of confidentiality, poise, and professionalism.
• Excellent verbal and written communication skills.
• Must have intermediate-to-advanced knowledge of Excel, PowerPoint, and SharePoint as well as a strong understanding of business processes.
• Strong attention to detail and organizational skills.
• Capacity to learn quickly while displaying adaptability to change course when appropriate.
• Some experience with event planning and/or making travel arrangements or similar.
• Healthcare or technology industry experience may be a plus.