Administrative Coordinator

Weyerhaeuser; Brookhaven (MS); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental/Vision coverage

Health Savings Account with companycon

Volunteer networks and mentoring

Training and development opportunities

Job summary

Weyerhaeuser seeks an Administrative Coordinator in Brookhaven, MS to support the Brookhaven Area Manager and regional teams. You will handle vendor administration, contracts, invoices, and records, ensuring efficient operations and compliance.

This role requires 3+ years of admin experience, strong Microsoft Office skills, and a team-oriented, detail-focused mindset. Expect fast-paced work with diverse responsibilities across office functions and safety initiatives.

Qualifications

• Minimum of 3 years of relevant administrative work experience.
• High school diploma or equivalent required.
• Energetic, positive, and motivated team player with excellent interpersonal skills.
• Detail-oriented and comfortable working in a fast-paced environment.
• Excellent computer skills including Microsoft Office Suite.
• Associate degree in Office Administration or related field preferred.
• SharePoint experience preferred.
• Experience with contract administration and invoice processing.
• Experience supporting field-based operations or forestry preferred.

Responsibilities

• Provide direct administrative support to the Brookhaven Area Manager and Area team.
• Support vendor administration, including contract updates, contract maintenance, invoice processing, system entries, and related business tasks.
• Provide day-to-day support for general business functions within the Brookhaven Area and assist with regional processes as needed.
• Maintain contracts, files, contractor records, insurance documentation, compliance records, and audit-related records in accordance with company requirements.
• Coordinate office needs such as contracted services, building maintenance, shipped and received parcels, daily mail, office supplies, safety equipment, room reservations, meals, logistics, and required training tracking.
• Support reconciliation of timber settlements and invoice processing for various area and regional expenses.
• Serve as a safety role model, including helping organize safety workshops, trainings, and safety records.

Skills

Interpersonal skills

Customer service

Detail-oriented

Team player

Education

High school diploma

Associate degree in Office Administration

Tools

SharePoint

Excel

Job description

Weyerhaeuser is seeking a proactive, detail-oriented Administrative Coordinator to support the Brookhaven Area team within Southern Timberlands, Mississippi/Louisiana Region. Based in Brookhaven, Mississippi, this role reports to the Area Manager and provides critical administrative support that helps the area and regional teams operate efficiently.

Key Responsibilities

• Provide direct administrative support to the Brookhaven Area Manager and Area team.
• Support vendor administration, including contract updates, contract maintenance, invoice processing, system entries, and related business tasks.
• Provide day-to-day support for general business functions within the Brookhaven Area and assist with regional processes as needed.
• Maintain contracts, files, contractor records, insurance documentation, compliance records, and audit-related records in accordance with company requirements.
• Coordinate office needs such as contracted services, building maintenance, shipped and received parcels, daily mail, office supplies, safety equipment, room reservations, meals, logistics, and required training tracking.
• Support reconciliation of timber settlements and invoice processing for various area and regional expenses.
• Serve as a safety role model, including helping organize safety workshops, trainings, and safety records.

What Success Looks Like

• Build proficiency in key Weyerhaeuser systems, administrative processes, and area/regional workflows.
• Manage contracts, invoices, insurance, compliance, and documentation accurately and efficiently.
• Develop strong working relationships with area team members, contractors, vendors, and regional partners.
• Balance competing priorities while maintaining strong organization, follow-through, and attention to detail.
• Become a trusted administrative resource for the MSLA Region.

Required Qualifications

• Minimum of 3 years of relevant administrative work experience.
• High school diploma or equivalent required.
• Energetic, positive, and motivated team player with excellent interpersonal skills and a desire to learn new tasks.
• Detail-oriented and comfortable working in a fast-paced environment.
• Exceptional communication skills.
• Desire to provide superior customer service.
• Excellent computer skills including Microsoft Office Suite with ability to learn company-specific programs.
• Strong desire to work effectively in a team environment and learn the overall business.
• Strong work ethic with excellent organization skills and ability to prioritize.
• General knowledge of sound office practices.
• Ability to anticipate and resolve issues with minimal direction.

Preferred Qualifications

• Associate degree in Office Administration, Business Administration, Accounting, or a related field preferred.
• SharePoint experience preferred.
• Experience with contract administration, invoice processing, document management, records management, customer support, or vendor support.
• Strong Microsoft Office proficiency, particularly Excel.
• Experience supporting field-based operations, forestry, manufacturing, or another operational business environment.

Why You May Be a Great Fit You may thrive in this role if you enjoy keeping work organized, supporting others, learning new systems, solving problems, and building trusted relationships with employees, contractors, and vendors. This is a strong opportunity for a mid-career administrative professional who wants to become a long-term member of the Timberlands team.

About Timberlands

We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits. For more than a century, we've been taking care of forests to make life better.

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us.

Find out more about Weyerhaeuser at www.weyerhaeuser.com and learn our Story here: https://youtu.be/c2R_lQ7wo0A

What We Offer...

Compensation:

This role is eligible for our annual merit-increase program, and we are targeting an hourly range of $24.10-$36.11 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash incentive targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits:

• When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance.
• We offer a pre-tax Health Savings Account option which includes a company contribution.
• Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs.
• We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement:

Employees are able to enroll in our company’s 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.

Paid Time Off or Vacation:

We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours

Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values, and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team