Administrative Coordinator

American Auto Auction Group; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

American Auto Auction Group in Birmingham, Alabama is seeking an Administrative Coordinator to enhance auction operations. This role involves coordinating weekly sales, maintaining accurate vehicle records, and supporting various departments to ensure smooth auction efficiency. The ideal candidate must possess strong organizational and customer service skills, a high school diploma, and a valid driver's license. The position requires agility in a dynamic environment with indoor and outdoor work settings.

Qualifications

• High School Diploma or equivalent required.
• Strong organizational skills with multitasking ability.
• Self-motivated, dependable, and detail-oriented.
• Excellent customer service and communication skills.
• Computer proficiency with databases and reporting systems.
• Ability to read, write, and speak English fluently.
• Valid driver’s license required.
• Must be at least 18 years old.

Responsibilities

• Coordinate and support weekly sale day operations.
• Enter and maintain accurate vehicle information in systems.
• Review and verify vehicle files and supporting documentation.
• Partner with the Title Department for title processing.
• Investigate discrepancies and resolve inventory issues.
• Communicate with customers and internal departments.
• Collaborate with Accounting for balancing sales.
• Provide administrative and clerical support for reporting.
• Assist in maintaining efficient workflows.

Skills

Organizational skills

Customer service

Communication skills

Multitasking

Computer proficiency

Education

High School Diploma or equivalent

Job description

Description

America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Administrative Coordinator to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service.

What You’ll Do

• Coordinate and support weekly sale day operations and vehicle sale preparation
• Enter and maintain accurate vehicle, pricing, and inventory information in company systems
• Review and verify vehicle files, sale eligibility, and supporting documentation
• Partner with the Title Department to ensure titles and required paperwork are received and processed timely
• Investigate discrepancies, resolve inventory issues, and reconcile sale information
• Communicate with customers and internal departments regarding sale schedules and vehicle status
• Collaborate with Accounting on balancing sales and post-sale invoicing activities
• Provide administrative and clerical support, including special projects and reporting as needed
• Assist in maintaining efficient workflows that support a successful auction experience

What We’re Looking For

• High School Diploma or equivalent required
• Strong organizational skills with the ability to multitask and prioritize effectively
• Self-motivated, dependable, and detail-oriented
• Excellent customer service and communication skills
• Computer proficiency and comfort working with databases and reporting systems
• Ability to read, write, and speak English fluently
• Valid driver’s license required
• Must be at least 18 years old

Requirements

This position involves both office and operational auction environments. Team members may work indoors and outdoors and should be comfortable with changing temperatures, weather conditions, elevated noise levels, and occasional vehicle exhaust exposure.

America’s Auto Auction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.