Administrative Coordinator

Howard University; Baltimore (MD); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

Flexible work arrangements

Ongoing training and tuition reimbursement

Wellness programs and commuter benefits

Job summary

A prominent educational institution in Baltimore seeks an experienced Administrative Coordinator. This role involves managing daily operations, providing administrative support to the Executive Director, and ensuring effective communication with staff and external stakeholders. The ideal candidate has a Bachelor's degree and relevant experience in an academic setting, along with strong organizational and communication skills. The position offers a competitive salary and benefits package.

Qualifications

• 4–6 years of relevant professional experience in academic or nonprofit settings.
• Experience supporting a university center or research unit is a plus.

Responsibilities

• Provide high-level administrative support to the Executive Director and CADSA team.
• Manage day-to-day administrative tasks, including scheduling and general office operations.
• Perform data analysis and prepare reports for leadership.
• Assist with program communications, including updating the website.

Skills

Advanced knowledge of office and administrative practices

Proficiency in Microsoft Office applications

Ability to communicate effectively

Strong organizational skills

Education

Bachelor's degree

Job description

Overview

Administrative Coordinator role at Howard University. The Center for Applied Data Science and Analytics (CADSA) facilitates interdisciplinary programs in data science, analytics, and AI; collaborates with campus institutes and centers; expands research funding; and develops links with corporations and government agencies for internships and placements. CADSA works with faculty, students, staff, and external partners to address complex societal challenges through ethical and applied data practices.

Job Purpose
The purpose of this position is to serve as the Program/Administrative Coordinator, providing key administrative and programmatic support to CADSA, ensuring the smooth operation of daily activities, and contributing to the center’s strategic initiatives. The coordinator serves as a central point of contact for internal and external stakeholders, supports operational planning, and assists in managing communication, scheduling, and documentation. The Program/Administrative Coordinator will report to the Executive Director of CADSA and will work collaboratively with other CADSA team members and affiliated programs.

Responsibilities

• Provide high-level administrative support to the Executive Director and CADSA team.
• Maintain clear and consistent communication with Howard University faculty, staff, and external stakeholders.
• Manage day-to-day administrative tasks, including scheduling, filing, mail distribution, and general office operations.
• Track expenditures, maintain financial records, and assist with budget reconciliation and reporting.
• Perform data analysis and prepare reports for leadership and key stakeholders.
• Provide administrative support to ensure smooth coordination and implementation of program activities.
• Assist with program communications, including updating the website, drafting newsletters, and managing announcements.
• Manage contact lists for faculty, staff, students, and strategic partners.
• Coordinate engagement programs and activities involving faculty, staff, and students.
• Help plan and execute public events, workshops, seminars, and symposia.
• Coordinate with external partners on collaborative projects and initiatives.
• Support the onboarding and scheduling of student workers or temporary staff.
• Ensure adherence to university policies and procedures.
• Perform other related duties as assigned.

Qualifications and Requirements

• Bachelor’s degree and 4–6 years of relevant professional experience in academic or nonprofit settings. Up to 10 years of directly related work experience may be substituted for educational qualifications. Prior experience supporting a university center or research unit is a plus.
• Available for hire: Yes. Hiring Freeze: No.

Core Competencies

• Advanced knowledge of office and administrative practices and principles.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams, and SharePoint) and standard office equipment.
• Ability to communicate effectively orally and in writing with a diverse population.
• Ability to maintain harmonious working relationships with staff, students, faculty, university officials, and the public.
• Proven track record of effectively managing complex calendars and scheduling appointments.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Strong organizational skills to establish priorities, meet deadlines, and perform in a professional manner.
• Ability to plan, organize, and work with others.

Compensation and Benefits

• Salary range: $58,000 – $68,000
• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Higher Education