Administrative Coordinator

Ascension; Austin (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Comprehensive health coverage

Employer-matched 403(b)

Paid time off

Tuition reimbursement (Vocare)

Employee Assistance Program

Parental leave

Adoption assistance

Transportation savings

Job summary

Ascension is seeking an Administrative Support professional for Seton Medical Center Austin in Austin, TX. The role supports the Administrative Support department with day shift, full-time commitment, and on-site responsibilities.

You will streamline workflows, coordinate communications, manage schedules and filing systems, and assist stakeholders with timely information within budget guidelines. Experience in office coordination is preferred.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: required professional licensure/certification can be used in lieu of education or experience, if applicable.
• Preference: proven experience in administrative or office support coordination.
• Proficiency in managing office schedules, documentation systems, and workflow tracking.

Responsibilities

• Streamline departmental workflow and office operations to support daily team activities.
• Coordinate communication, meeting materials, and correspondence to keep department operations connected.
• Manage office schedules, filing systems, and resource allocation within budgetary guidelines.
• Support internal and external stakeholders with timely information and responsive communication.

Skills

Administrative coordination

Office scheduling management

Documentation systems

Workflow tracking

Education

High school diploma equivalency

1 year related experience

Tools

None

Job description

• Locations 1201 W 38th St, Austin, TX, 78705, US (On-site)

Benefits Statement

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Job Description

• Location: Austin, TX
• Facility: Seton Medical Center Austin
• Department: Administrative Support
• Schedule: Day Shift l Full-time

How you’ll make an impact in this role

• Streamline departmental workflow and office operations to ensure seamless daily support for the team.
• Coordinate essential communication, meeting materials, and correspondence to keep department operations connected.
• Manage office schedules, filing systems, and resource allocation efficiently within budgetary guidelines.
• Support internal and external stakeholders by providing timely information, resources, and responsive communication.

What minimum qualifications you’ll need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preference:

• Proven experience in administrative or office support coordination within a professional environment.
• Proficiency in managing office schedules, documentation systems, and workflow tracking.

Why Join Our Team

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

E-Verify statement

Employer participates in the Electronic Employment Verification Program.