Administrative Coordinator

GENTLE MONSTER; Anaheim (CA); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading global fashion eyewear brand is seeking an Administrative Coordinator to manage office operations and support various administrative tasks. The role requires strong organizational skills and the ability to handle multiple priorities in a fast-paced environment. Ideal candidates will have a background in business administration and experience in office coordination.

Benefits

Health insurance

Paid time off

Vision insurance

Qualifications

• 2-4 years of experience in a coordination or administrative role.
• Proven experience in managing administrative workflows.

Responsibilities

• Oversee daily office operations and vendor management.
• Monitor departmental expenses and process invoices.
• Support project execution by tracking timelines and deliverables.

Skills

Organizational Skills

Communication

Problem-Solving

Attention to Detail

Education

Associate’s degree in Business Administration

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Founded in 2011, IICOMBINED has launched the global fashion eyewear brand GENTLE MONSTER, followed by the perfume brand TAMBURINS and the dessert brand NUDAKE. Driven by continuous innovation and challenges, IICOMBINED continues its growth by developing brands that exemplify unparalleled beauty and unpredictable progressions.

GENTLE MONSTER is a global fashion eyewear brand that sets eyewear trends worldwide through its unpredictable and innovative advancements. With each annual collection, GENTLE MONSTER unveils distinctive and creative products, delivering brand value through diverse initiatives, including unique spaces and campaigns that embody experimental and sophisticated aesthetics.

TAMBURINS is a perfume brand that explores undefined territories of beauty. TAMBURINS merges storytelling inspired by scattered scenes of the world with sophisticated and delicate perfumery techniques to capture the essence of true fragrance. TAMBURINS is a brand dedicated to sensory communication beyond customary experience through content that reinterprets various artistic elements, including objects, paintings, and performances, within a narrative-driven, exhibition-style space.

NUDAKE is an F&B brand that redefines dessert culture with its ‘Make New Fantasy’ ethos. It creates novel desserts by integrating elements of fashion and art, transporting consumers to a new fantasy. By experimenting with and creating content that diverges from conventional processes and norms, NUDAKE delivers a message to consumers beyond the F&B experience.

Job Summary:

The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office or department. This role includes managing daily office functions, coordinating schedules, handling internal and external communications, and supporting various administrative and project-related tasks. The Administrative Coordinator acts as a key point of contact, taking initiative in problem-solving, process improvement, and ensuring deadlines and standards are consistently met. This role demands strong organizational skills, independent judgment, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

Office & Operations Coordination

• Oversee daily office operations, including inventory, vendor management, and service scheduling.
• Coordinate daily lunch catering, managing orders, vendor communication, set-up and on-time delivery.
• Receive and direct in incoming calls and visitors to appropriate personnel.
• Manage the distribution of incoming and outgoing mail and packages, ensuring timely internal routing.
• Maintain organized, clean, and welcoming office environment.
• Serve as the primary point of contact for general office inquiries, ensuring prompt and professional communication.
• Track and manage company-issued tech assets (laptops, monitors, phones, etc.).
• Coordinate setup, transfer, and return of equipment for new hires and exits.
• Maintain accurate records of hardware/software assignments and manage updates and replacements as needed.

Budget & Expense Oversight

• Monitor departmental expenses to ensure adherence to budgetary guidelines and financial policies.
• Accurately process invoices and purchase orders, ensuring timely reconciliation and expense tracking.

Project Coordination

• Support project execution by tracking timelines, deliverables, and key milestones.
• Draft, edit, and finalize professional correspondence, reports, and presentations with high attention to detail and accuracy.
• Monitor project progress, identify potential issues, and coordinate to ensure timely resolution.

Licensing & Compliance

• Prepare, submit, and track licensing applications (state, city, county).
• Maintain current, accurate records of all licenses and renewal schedules.

Skills & Qualifications:

Education

• Associate’s degree in Business Administration, Communications, or a related field (required); Bachelor’s degree (preferred)

Experience

• 2–4 years of experience in a coordination or administrative leadership role, preferably in a business or office setting.
• Proven experience in managing administrative workflows, scheduling, and documentation with minimal supervision.
• Familiarity with budgeting, procurement, or licensing processes (preferred).

Key Skills

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn new systems and tools.
• Excellent communication and interpersonal skills, both written and verbal.
• High level of initiative, problem-solving ability, and critical thinking.
• Strong attention to detail and commitment to accuracy
• Proactive and self-motivated, able to handle competing priorities in a fast-paced environment.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

• Health insurance
• Paid time off
• Vision insurance

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Apparel and Fashion

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