Administrative Clerk to VP & Director

Bennett College; Greensboro (NC); On-site; USD 21,000 - 28,000; Part time

Job summary

Bennett College in Greensboro, NC seeks a Federal Work Study Office Clerk / Administrative Assistant to provide direct administrative support to the VP - Director of Business and Finance. The role coordinates email, calendar, meetings, and document organization in a professional office environment serving campus leaders, faculty, staff, students, and visitors.

The position requires sound judgment, discretion, and confidentiality; strong organizational skills; and the ability to manage multiple

Qualifications

• Must be eligible for Federal Work Study.
• Professional, dependable, punctual, trustworthy, and able to maintain strict confidentiality.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication.

Responsibilities

• Email and correspondence coordination. Assist with delegated organization of the VP/Director’s email, including monitoring designated messages, flagging priority items, organizing follow-up needs, routing requests appropriately, and preparing draft responses.
• Calendar and call coordination. Maintain and coordinate the VP/Director’s calendar as assigned; schedule and reschedule internal and external calls and meetings; confirm attendees; reserve rooms; create Zoom/Teams links; and ensure meeting details are complete.
• Action-item management. Maintain a current action-item and follow-up tracker for the VP/Director, including owners, due dates, status, and required next steps. Provide reminders and follow up with responsible parties when requested.
• Meeting preparation and recaps. Prepare agendas, materials, attendee lists, and meeting files. Attend designated meetings when requested, capture notes, and draft concise meeting recaps identifying key topics, decisions, action items, responsible parties, and expected follow-up dates. Recaps should be distributed only after review or authorization by the VP/Director.
• Follow-up coordination. Assist in communicating routine reminders, information requests, scheduling needs, and status follow-ups to College departments and external contacts on behalf of the VP/Director.
• Document and file management. Maintain organized electronic and physical files, naming conventions, meeting folders, reference materials, and version control so information can be located quickly and accurately.
• Administrative workflow support. Assist with document routing, signature/approval packets, receipt and expense-document organization, contact lists, recurring deadlines, special projects, and other administrative coordination as assigned.
• Priority management. Help identify time-sensitive requests, deadlines, unanswered items, and scheduling conflicts so the VP/Director can address the highest-priority matters efficiently.

Skills

Organizational skills

Professional communication

Discretion & confidentiality

Multitasking

Tools

Microsoft Office

Outlook

Zoom/Teams

Job description

Bennett College in Greensboro, NC seeks a Federal Work Study Office Clerk / Administrative Assistant to provide direct administrative support to the VP - Director of Business and Finance. The role coordinates email, calendar, meetings, and document organization in a professional office environment serving campus leaders, faculty, staff, students, and visitors.

The position requires sound judgment, discretion, and confidentiality; strong organizational skills; and the ability to manage multiple