Administrative Clerk III - HR Recruiting Assistant

Walworth County; Elkhorn (WI); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated administrative support specialist to enhance its recruiting team. This role is crucial for managing the post-offer applicant experience and ensuring smooth onboarding processes. The ideal candidate will thrive in a collaborative environment, demonstrating exceptional customer service and communication skills. With responsibilities ranging from scheduling interviews to maintaining HR systems, this position offers a unique opportunity to contribute to a vital department. If you are detail-oriented, adaptable, and committed to confidentiality, this role is perfect for you!

Qualifications

• Prior talent acquisition or HR experience preferred.
• Ability to maintain confidentiality and adapt to new policies.
• Strong knowledge of office procedures and customer service.

Responsibilities

• Support recruitment process and manage onboarding paperwork.
• Schedule interviews and maintain communication with candidates.
• Prepare reports and manage HR software systems.

Skills

Office Practices

Business English

MS Office Products

Data Entry

Confidentiality

Customer Service

Communication Skills

Problem Solving

Education

High School Diploma

1 Year of Formal Preparation

2-3 Years Relevant Experience

Tools

NeoGov

Munis

OnBase

Personal Computer

Copy Machine

Calculator

Scanner

Job description

FUNDING NOTE: This position is currently funded through early 2026. Future funding is based on County Board approval.This position primarily supports the daily operations of the recruiting team within the Human Resources department. Responsible for providing a full range of administrative duties supporting the recruitment process and post-offer applicant experience. Performs routine candidate support functions including providing onboarding assistance, managing post-offer paperwork, scheduling appointments, proctoring candidate testing, performing general office procedures, maintaining HR software systems, and supporting other staff members on the recruitment team. Serves as primary contact for individuals in the post-offer process. Serves as back-up HR receptionist. Provides administrative support for other HR related areas when time allows. Requires the ability to maintain confidentiality, independently carry out projects, and coordinate information for reports to support department activities.

SCHEDULE
Onsite Full-time Days: Monday - Friday
Work Hours: Monday 7:45 a.m. to 4:15 p.m.; Tuesday - Friday 8:00 a.m. to 4:30 p.m.Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Responsible for maintaining open communication and excellent customer service with post-offer internal and external candidates throughout the recruiting and hiring process.
Schedules and arranges interviews, testing, and various candidate appointments.
Sets up candidate skills testing and proctors examinations as necessary.
Manages candidate paperwork from recruitment to onboarding. Examines paperwork for completeness and required information. Adds documents to electronic file system.
Uploads recruitment documents into appropriate system for proper documentation of the recruitment action and file retention.
Prepares reports, correspondence, notices, memoranda, spreadsheets, charts, forms, agendas, and other documents in support of the recruiting process.
Enters and maintains information in human resources systems.
Researches, responds to, or refers applicant questions about personnel policies and procedures.
Posts position vacancies on job boards.
Responds to inquiries and conveys information about services provided by the Human Resources Department. Refers difficult or sensitive matters to the appropriate manager or team member.
Coordinates state and federal labor law poster displays and updates.
Assist HR personnel as directed.
Demonstrate a commitment to confidentiality and HIPAA requirements.
Demonstrate a commitment to county safety and risk management efforts.
Performs other related duties as assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma plus one additional year of formal preparation, and two to three years of relevant prior experience or an equivalent combination of education and experience. Prior talent acquisition or Human Resources related work experience and HR software experience highly preferred.

Knowledge, Skills & Abilities

• Working knowledge of standard office practices, procedures and techniques.
• Strong working knowledge of business English, spelling, grammar and punctuation.
• Working knowledge of MS Office products or comparable office product including word processing, spreadsheet creation, email creation, and data processing.
• Ability to send, receive and save emails and attach documents.
• Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders and other office related equipment.
• Working knowledge of computers and keyboarding needed to prepare routine/recurring documents, draft correspondence and enter data.
• Ability to perform moderately complex word processing, editing, data entry, and spreadsheet maintenance.
• Ability to access and navigate the Internet and County or department-specific programs and applications. Prior experience with NeoGov, Munis, and OnBase preferred.
• Proven experience in ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals as well as ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to maintain and enhance skills, participate in ongoing training and increase knowledge of County, department and division services, policies and procedures.
• Ability to adapt to new department/division policies, procedures, programs and environment.
• Ability to follow and understand oral and written instructions.
• Ability to maintain confidentiality of records and information.
• Ability to make minor decisions using standardized practices.
• Ability to establish and maintain effective, professional, positive and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies and the general public.
• Ability to work effectively as a member of a team and deal with people in an effective and timely manner.
• Ability to organize and prioritize work.

Interactions and Communications
Responds professionally to requests and initiates contacts to exchange basic or general information with others.

Decision Making
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving
In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice. Work is performed under moderate supervision.

Tools & Equipment Used
Typewriter Copy Machine
Telephone FAX Machine
Calculator Personal Computer/Printer
Scanner

WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.Online application; review of education and experience; writing sample assignment and review, department interview; reference check; background check; and post-offer medical examination including drug screen. Other job related tests may be required.