Administrative Clerk – 189

Magnolia ISD; Magnolia (TX); On-site; USD 21,000 - 26,000; Full time

Job summary

Magnolia ISD seeks an Administrative Clerk for 189 wage/hour status, nonexempt. Reports to Campus Principal with a clerical pay grade. Primary duties include receiving, processing, maintaining files and records at assigned campus.

The role requires a high school diploma, 1–2 years clerical experience, and strong skills in keyboarding, word processing, and data management. The position emphasizes confidentiality and routine office functions within a school environment.

Qualifications

• High school diploma required.
• 1–2 years clerical and file maintenance experience.
• Proficient keyboarding and data entry.
• Ability to use PC and software to maintain spreadsheets and databases.
• Strong organizational and communication skills.

Responsibilities

• Maintain and route district records and files.
• Enter data and update central database; prepare reports.
• Prepare correspondence and staff data.
• Maintain confidentiality and assist with document distribution.

Skills

Keyboarding

Word processing

File maintenance

Data entry

Communication

Organization

Education

High school diploma

Tools

MS Office

Database entry

Job description

MAGNOLIA ISD

Job Title: Administrative Clerk – 189 Wage/Hour Status: Nonexempt

Reports to: Campus Principal Pay Grade: Clerical Pay Grade 2

Dept. / School: Assigned Campus Date Revised: 9/23/2022

Calendar Days: 189

Primary Purpose:

Receives, processes, maintains files, and records.

Qualifications:

Education:

High school diploma

Special Knowledge/Skills:

Proficient keyboarding, word processing, and file maintenance skills

Effective communication and interpersonal skills

Ability to use personal computer and software to maintain spreadsheets and databases, and do word processing

Strong organizational skills

Ability to perform basic math calculations

Experience:

One to two years clerical and file maintenance experience

Major Responsibilities and Duties:

File Management

1. Maintain files, including receiving and routing of changes
2. Receive and process data, including verifying completeness of files.
3. Process requests for official district records, including maintaining log of requests for records, retrieving documents, copying, and mailing records.
4. Enter and update information in central database.
5. Prepare and maintain data.
6. Assist with the purging of records and coordinate microfilming of inactive records.

Reports and Correspondence

1. Prepare and distribute job data.
2. Assist with the preparation of staff data.
3. Prepare correspondence, forms, records, and reports using personal computer and typewriter.
4. Compile pertinent data as needed when preparing various federal, state, and local reports.

Other

1. Assist with the preparation and distribution of various documents.
2. Maintain confidentiality.
3. Other duties assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, typewriter, printer, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to

heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under

stress. Must be able to lift a minimum of 30 pounds.