Administrative Clerk

Jeda,LLC; Vienna (VA); On-site; USD 40,000 - 48,000; Full time

Job summary

Jeda,LLC in Vienna, VA seeks an Administrative Clerk to provide clerical and administrative support, maintain records, process documents, and assist management with routine needs. The role requires strong organization, attention to detail, and proficiency in Microsoft Office.

You will handle data entry, filing, correspondence, scheduling, and confidential information with professionalism. This full-time position offers non-exempt status and opportunities to contribute to daily office operations

Qualifications

• HS diploma or GED is required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Dependable attendance and professional demeanor.

Responsibilities

• Perform general clerical duties including filing, scanning, and document preparation.
• Answer calls and emails in a professional manner.
• Maintain electronic and paper filing systems and ensure accuracy.
• Enter, update, and verify information in company databases and spreadsheets.
• Prepare correspondence, reports, and other documents.
• Receive and distribute mail and packages.
• Schedule appointments and meetings.
• Maintain office supplies and notify when replenishment is needed.
• Assist with HR or payroll documentation as assigned.
• Track documents requiring signatures or follow-up.

Skills

Organizational skills

Time-management

Written and verbal communication

Attention to detail

Professional demeanor

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Description

Job Description

Position Summary

The Administrative Clerk provides clerical and administrative support to ensure efficient day-to-day office operations. This position is responsible for maintaining accurate records, processing documents, responding to inquiries, organizing files, entering data, and assisting management and staff with routine administrative needs.

Essential Duties and Responsibilities

• Perform general clerical and administrative duties, including filing, scanning, copying, printing, and document preparation.
• Answer and direct telephone calls, emails, and general inquiries in a professional manner.
• Maintain electronic and paper filing systems and ensure records are accurate, organized, and confidential.
• Enter, update, and verify information in company databases, spreadsheets, and internal systems.
• Prepare correspondence, reports, forms, letters, and other business documents.
• Receive, sort, and distribute incoming mail, packages, and correspondence.
• Assist with scheduling appointments, meetings, and conference rooms.
• Maintain office supplies and notify management when additional supplies are needed.
• Assist with employee paperwork and administrative HR or payroll documentation as assigned.
• Track documents requiring signatures, approvals, or follow-up.
• Maintain confidentiality of employee, company, customer, and financial information.
• Communicate professionally with employees, customers, vendors, contractors, and management.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous administrative, clerical, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain accuracy while handling multiple assignments.
• Strong attention to detail and ability to meet deadlines.
• Ability to handle confidential and sensitive information appropriately.
• Professional demeanor and dependable attendance.

Computer Skills

• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Ability to learn company databases, payroll, HR, and document-management systems.
• Accurate data-entry and basic computer skills.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to perform routine office activities, including filing, copying, and retrieving documents.
• Ability to lift and carry office materials weighing up to 20 pounds.

Employment Classification

Full-Time / Non-Exempt

Reports To

Office Manager, Business Administrator, or designated supervisor