Administrative Clerk

York-County; Pennsylvania; On-site; USD 32,000 - 42,000; Full time

Job summary

The Administrative Clerk position at York County Government in south-central Pennsylvania coordinates preliminary hearings, documents, and schedules. The role supports Magisterial District Justice offices, arranges continuances, and maintains hearing calendars.

You will create new case files at the preliminary hearing stage, handle copying and distribution of daily schedules, and perform general clerical duties such as data entry and filing. Strong organization and communication are essential.

Qualifications

• Process all documents related to Preliminary Hearings and communicate with Magisterial District Justice offices.
• Process and file documents related to Arraignments.
• Create, enter, and scan cases into Spartan at all levels of court.

Responsibilities

• General typing and data entry for court schedules.
• Phone communications and faxing of documents as required.
• Operate copy machines and manage filing processes.
• Other duties as assigned by the Office Manager.

Skills

Typing

Data entry

Filing

Phone skills

Faxing documents

Tools

Spartan case management system

Copy machines

Job description

POSITION SUMMARY

The Administrative Clerk is responsible for scheduling and requesting necessary continuances of preliminary hearings, as well as requesting stenos when needed.They are responsible for pulling the preliminary hearing files for the week as well as checking to make sure the preliminary hearing schedule is up to date and there have been no changes.They are responsible for making copies and distributing daily schedules to those that need it.The Administrative Clerk will be responsible for making new files for hearings that are at the preliminary hearing stage as well as any other duties listed below.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

ESSENTIAL REQUIREMENTS, DUTIES, AND RESPONSIBILITIES

• Process all documents related to Preliminary Hearings and communicate with Magisterial District Justice offices
• Process and file all documents related to Arraignments
• Creating, entering, and scanning cases into Spartan at all levels of court
• Other duties as assigned by Office Manager.

Requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the incumbent will possess the ability or aptitude to perform each dutyproficiently, and comply with County policies and procedures, as outlined in the County Employee Handbook.

NON-ESSENTIAL DUTIES

(Additional duties that are required, although may be assigned to another employeedue to special circumstances applicable to the employee.)

• General Typing
• Phone skills
• Faxing Documents
• Knowledge of all copy machines
• Data Entry
• Filing

If you have any questions, please contact the county's Department of Human Resources at [e-mail].