Unit Secretary

York-County; Pennsylvania; On-site; USD 38,000 - 50,000; Full time

Job summary

York County Government is seeking a Unit Secretary to provide clerical support to Probation Officers in the Department of Probation Services. The role includes tracking parole plans, detainers, and presentence reports, and entering data into the case management system.

You will handle documentation for Judges, process paperwork to York County Prison and Clerk of Courts, and participate in monthly meetings and trainings. Nontraditional hours may be required to accommodate client schedules.

Qualifications

• High School Diploma or equivalency.
• The candidate must pass all clearances as outlined in the Child Protective Services Law and a pre-employment drug screen.

Responsibilities

• Track and process essential paperwork created by assigned probation officers including parole plans, detainers, violation reports, Early Termination Petitions, Gagnon I and II hearing paperwork, closings and presentence investigations.
• Log essential information to track completion and location of paperwork in the Probation Department Case Management System.
• Complete transfer paperwork for individuals sentenced in York County but living in another County.
• Enter correct sentencing information into the Probation Department Case Management System.
• Complete ARD Dismissal paperwork.
• Complete assigned scanning of essential paperwork into the department LaserFiche system.
• Cover front reception area as assigned.
• Complete daily mail run twice daily.
• Complete daily Judge run twice daily.
• Attend monthly unit meetings with Probation Officers and Support Staff Manager.
• Attend all required Probation Services or other applicable trainings.
• Performing related work as required.
• Representing the department professionally to the public.
• Nontraditional hours to accommodate client schedules are mandated as a part of this position.

Education

High School Diploma or equivalency

Job description

A Unit Secretary is responsible for performing clerical duties in support of Probation Officers in the Department of Probation Services. A unit secretary is responsible to track and process parole plans, detainers, violation reports, Gagnon I and Gagnon II and presentence investigation reports. This involves entering data into the Probation Department case management program; sending, monitoring and retrieving documents to the assigned Judge; and processing to the York County Prison and Clerk of Courts. Other duties may be assigned by the Support Staff Supervisor, Office Manager and/or Probation Officer.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

Responsibilities

• 1. Track and process essential paperwork created by assigned probation officers including parole plans, detainers, violation reports, Early Termination Petitions, Gagnon I and II hearing paperwork, closings and presentence investigations.
• 2. Log essential information to track completion and location of paperwork in the Probation Department Case Management System.
• 3. Complete transfer paperwork for individuals sentenced in York County but living in another County.
• 4. Enter correct sentencing information into the Probation Department Case Management System.
• 5. Complete ARD Dismissal paperwork.
• 6. Complete assigned scanning of essential paperwork into the department LaserFiche system.
• 7. Cover front reception area as assigned.
• 8. Complete daily mail run twice daily.
• 9. Complete daily Judge run twice daily.
• 10. Attend monthly unit meetings with Probation Officers and Support Staff Manager.
• 11. Attend all required Probation Services or other applicable trainings.
• 12. Performing related work as required.
• 13. Representing the department professionally to the public.
• 14. Nontraditional hours to accommodate client schedules are mandated as a part of this position.

Qualifications

• 1. High School Diploma or equivalency
• 2. The candidate must pass all clearances as outlined in the Child Protective Services Law and a pre-employment drug screen.

If you have any questions, please contact the county's Department of Human Resources at [e-mail].