Administrative Clerk

Columbia University Irving Medical Center; New York (NY); On-site; USD 53,000 - 65,000; Full time

Job summary

Columbia University Irving Medical Center is seeking an Administrative Clerk to support a fast-paced department, performing accessioning, triage of patient samples, and Epic registration, while upholding patient confidentiality and quality records management.

The role requires independence, strong communication, and accuracy. Two years of college or secretarial training plus related experience are preferred; evenings may be required to support department operations.

Qualifications

• Two years of college or secretarial school or equivalent business experience.
• Minimum of two to three years of related experience.
• Knowledge of administrative procedures and confidentiality.

Responsibilities

• Accessioning (60%) and triage of patient samples; obtain demographics and insurance information.
• Register outreach patients in Epic; handle communications and troubleshooting.
• Perform general administrative duties and maintain records with accuracy.

Education

Two years of college or secretarial training

Job description

Clerical Grade 5

• Job Type: Support Staff - Union
• Bargaining Unit: SSA
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 58,950.83-58,950.83

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University\'s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Administrative Clerk will perform a variety of administrative and staff support duties for a fast-paced department which require a range of knowledge and skill of organizational procedures and policies.

Responsibilities

• Accessioning (60%)
• Triage patient samples and accession all specimen samples
• Obtain demographics, insurance information, label specimen containers, and microscopic slides
• Register outreach patients in Epic
• Troubleshooting of cases

• Administrative Duties (25%)
• Must maintain patient confidentiality in accordance with policy and procedure
• Handle multiple telephone lines, take detailed messages and direct incoming calls
• Fax, mail, file and maintain records
• General maintenance and troubleshooting of laboratory equipment
• Handle receiving specimens, frozens, and packages through window

• (5%)
• Handle specimens, slides, and blocks for Lawrence Hospital

• (5%)
• Perform other related duties as related to operations of work unit.

Minimum Qualifications

• Two years of college or completion of secretarial school or equivalent business experience plus a minimum of two to three years of related experience.

Preferred Qualifications

• Bachelor’s degree desirable.
• Knowledge of EPIC, Copath, Word, and Excel preferred.
• Knowledge of billing fee codes CPT and ICD preferred.

Other Requirements

• Ability to work independently and accurately in a fast-paced environment.
• Excellent communication skills.
• Medical terminology knowledge.
• Willing to work evenings.
• Successfully completion systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.