Administrative Clerk

Talentify; Collierville (TN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short/long-term disability

HSA

Transit benefits

Employee Assistance Program

PTO / Vacation / Sick Leave

Job summary

Aston Carter is seeking an Administrative Clerk to provide essential clerical and administrative support at our Collierville, TN headquarters. The role focuses on high-volume invoice processing, mail handling, data entry, and coordinating research communications to ensure timely routing to the correct teams.

Responsibilities include processing over 300 invoices daily, organizing mail, and supporting AnyDoc and stock keyers as needed.

Qualifications

• Experience handling high-volume clerical tasks and data entry.
• Ability to verify documents and maintain accurate records.
• Proficiency with Excel/Google Sheets for tracking data.
• Experience with mail sorting and document processing workflows.

Responsibilities

• Print more than 300 invoices daily with accuracy.
• Sort invoices by stock and dropship categories.
• Verify dropship invoices and prep for AnyDoc.
• Handle daily mail and distribute to specialists.
• Route emails with research questions to supervisors.
• Provide backup for AnyDoc desk and stock keyers as needed.
• Verify edits from dropship reports for data accuracy.
• Assist with stock batch verifications and records.

Skills

Attention to detail

Organizational skills

Research skills

Excel

Google Sheets

Microsoft Office

Verbal communication

Written communication

Data entry

Filing

Clerical experience

Team collaboration

Tools

Excel

Google Sheets

Microsoft Office

AnyDoc

Job description

Job Title: Administrative ClerkJob Description

The Administrative Clerk provides essential clerical and administrative support in a fast-paced corporate headquarters environment. This role focuses on high-volume invoice processing, mail handling, data entry, and coordination of research-related communications, ensuring that documents and information are accurately sorted, verified, and routed to the appropriate teams in a timely manner.

Responsibilities

• Print more than 300 invoices daily with a high degree of accuracy and consistency.
• Sort invoices by stock and dropship categories to ensure proper processing and workflow.
• Verify that dropship invoices comply with established processes and prepare them for AnyDoc in a timely manner.
• Collect daily mail from the mailroom, sort it, and distribute it to the appropriate specialists.
• Forward emails containing research questions and account statements to the correct supervisor or designated research email inbox.
• Provide backup support for the AnyDoc desk, assisting with document preparation and processing as needed.
• Verify edits from the dropship report to ensure data accuracy and alignment with internal procedures.
• Assist with verifying stock batches when required to maintain accurate records and inventory-related documentation.
• Serve as backup support for Stock Keyers when needed, helping to maintain continuity of operations.
• Perform general clerical tasks such as filing, data entry, and document organization to support the broader administrative team.
• Maintain organized records and documentation to facilitate efficient retrieval and reporting.
• Communicate clearly and professionally with colleagues and supervisors to resolve questions and ensure smooth workflow.

Essential Skills

• Strong attention to detail with the ability to accurately process high volumes of invoices and documentation.
• Excellent organizational skills to manage multiple tasks such as sorting, verifying, and distributing documents and mail.
• Effective research skills to route inquiries and statements to the appropriate contacts or departments.
• Basic knowledge of Excel and Google Sheets for tracking, updating, and reviewing data.
• Proficiency with Microsoft Office for everyday administrative and clerical tasks.
• Strong verbal and written communication skills to interact clearly with specialists and supervisors.
• Ability to perform filing, data entry, and general clerical work efficiently and accurately.
• Administrative support experience, including mail sorting and report analysis.
• Receptiveness to feedback and willingness to incorporate guidance into daily work.

Additional Skills & Qualifications

• Demonstrated eagerness to learn new processes, systems, and tools.
• Proactive and organized approach to managing workload and deadlines.
• Ability to work both independently and collaboratively in a structured office environment.
• Comfort with handling repetitive tasks while maintaining accuracy and consistency.
• Strong interpersonal skills to build positive working relationships across departments.

Work Environment

This role is fully onsite at a corporate headquarters in a cubicle-based office setting. The Administrative Clerk works in a structured, professional environment that relies on office technologies such as printers, scanners, Microsoft Office, Excel, Google Sheets, and document processing tools like AnyDoc. The position involves regular interaction with mailroom operations, specialists, and supervisors, with a focus on timely and accurate document handling. The workday is conducted in a traditional office atmosphere with standard business attire, and the role requires comfort with working at a computer and handling physical documents throughout the day.

Job Type & Location

This is a Contract to Hire position based out of Collierville, TN.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Collierville,TN.

Application Deadline

This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.