Administrative Business Partner - ShipOS

Palantir; Washington (District of Columbia); On-site; USD 60,000 - 97,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holidays

401k plan

Job summary

Palantir seeks an Administrative Business Partner to support our partnership with the U.S. Navy in Washington, D.C. You will be responsible for managing calendars, scheduling engagements, and assisting with onboarding and logistics.

This role requires strong organizational skills and the ability to thrive in a fast-paced environment. The estimated salary range for this position is $60,000 - $97,000 annually, with potential bonuses and benefits.

Qualifications

• Strong written communication skills required.
• Previous administrative, operations, or coordination experience necessary.
• U.S. citizenship required.

Responsibilities

• Manage calendar and deconfliction across multiple leads.
• Schedule and track supplier engagements.
• Drive weekly update processes with inputs from leads.
• Support business travel arrangements.
• Manage onboarding logistics for new joiners.

Skills

Organizational skills

Communication skills

Digital literacy

Proactive problem solving

Education

Relevant administrative or operations experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

A World-Changing Company

Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.

The Role

ShipOS is Palantir's partnership with the U.S. Navy to modernize the American maritime industrial base — accelerating submarine production, shipyard operations, and supplier coordination across the country. It's one of the highest-priority programs at the company, and it moves fast.

Our Administrative Business Partners don't just support leaders — they're the backbone of the busiest people on the team. You'll work directly with the leads running our Shipbuilder, Suppliers, and Shipyards workstreams and anticipate needs before they're voiced, own the details no one else sees, and make a high-performing team run even faster. This is a strategic role, requiring the ability to forecast and plan for changing circumstances with complicated data inputs.

Responsibilities and Qualifications

• Own calendar management and deconfliction across multiple workstream leads — on-sites, supplier visits, internal syncs, and Navy stakeholder meetings
• Schedule and track supplier engagements end-to-end: who’s rolling on and off, when they’re available, and which team member is covering each slot
• Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
• Chase follow-ups and action items so leads don’t have to
• Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they’re resolved
• Book domestic travel arrangements and process expense reports
• Help plan and support team events and external gatherings
• Work autonomously and in close collaboration with teammates, government counterparts, and external partners.
• Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
• Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
• Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)
• Support external event planning and coordination
• Maintain records of business and personal transactions and submit expense reports for key team members
• Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
• On & off-boarding new joiners
• Include tracking and scheduling of 30/60/90 process (scheduling meetings between people lead, team lead and people lead)
• Citizenship verification and customer badging process
• Adding new joiners to team-wide meetings and calendar events
• Maintain onboarding resources and team documentation
• Understand the team and client landscape
• You move fast and close loops — you don't let things fall through the cracks.
• Strong written communication; you can own a weekly update without heavy editing from the people you support.
• Organized and proactive — you surface blockers before they become problems.
• High sense of urgency and ability to reprioritize on the fly in a fast-moving environment.
• Thoughtful, tactful, and discreet — you're interacting with Navy officials, shipbuilders, and senior Palantir leadership.
• Comfortable in ambiguity — Palantirians thrive in ambiguous environments.
• Previous administrative, operations, or coordination experience.
• Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams).
• Strong written communication skills.
• U.S. citizenship required (program operates in classified and government-sensitive environments).

Salary

The estimated salary range for this position is $60,000 - $97,000 per year. Total compensation may also include restricted stock units, sign-on bonus, and other potential future incentives. Total compensation will be determined by your relevant qualifications, work experience, skills, and other factors. This estimate excludes the value of any potential sign-on bonus; the value of any benefits offered; and the potential future value of any long-term incentives.

Benefits

• Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
• Employees are automatically covered by Palantir’s basic life, AD&D and disability insurance
• Commuter benefits
• Take what you need paid time off, not accrual based
• 2 weeks paid time off built into the end of each year (subject to team and business needs)
• 10 paid holidays throughout the calendar year
• Supportive leave of absence program including time off for military service and medical events
• Paid leave for new parents and subsidized back-up care for all parents
• Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation
• Stipend to help with expenses that come with a new child
• Employees can enroll in Palantir’s 401k plan

We are proud to be an Equal Opportunity Employer for all, including but not limited to Veterans and those with disabilities. Palantir is committed to making the application and hiring process accessible to everyone and will provide a reasonable accommodation for those living with a disability. If you need an accommodation for the application or hiring process, please reach out and let us know how we can help.