Administrative Business Partner - III

BC Forward; Raleigh (NC); On-site; USD 43,000 - 51,000; Full time

Benefits offered by this job

Competitive compensation

Global client exposure

Inclusive culture

Cutting-edge technology projects

Job summary

BCforward is seeking an Administrative Business Partner to oversee the full interview lifecycle, coordinate onboarding, and support administrative operations. The role emphasizes strong Google Workspace and Microsoft Office skills, calendar management, and hosting external candidates for a professional experience.

The candidate will coordinate travel, prep interview materials, and liaise with Genentech stakeholders.

Qualifications

• 3-5 years of administrative, operations, or project support experience; pharmaceutical or biotechnology experience preferred.
• Proficiency in Google Workspace tools, including Gmail, Calendar, Sheets, Slides, Meet, and collaboration tools such as Trello and Jamboard.
• In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to manage complex calendars and scheduling across internal and external stakeholders, onsite and virtual.
• Proficiency with meeting technologies and platforms, including in-room AV, Google Meet, Zoom, and global webcasts.
• Ability to handle routine and impromptu assignments with minimal supervision and exercise sound judgment with confidential information.
• Demonstrated accuracy and attention to detail and commitment to team collaboration and shared decision-making.
• Familiarity with Genentech organization and internal systems such as cSuite and virtual conference tools preferred.
• High school diploma or equivalent industry experience preferred.

Responsibilities

• Manage interview scheduling, including panel coordination, calendars, and post-interview feedback sessions.
• Coordinate candidate travel logistics and prepare interview materials in advance.
• Serve as the onsite point of contact to welcome and host external candidates, ensuring a professional experience.
• Schedule and support external candidate interviews and manage communications with internal and external stakeholders.
• Lead coordination and execution of small internal meetings and team off-sites or on-sites without overnight stays.
• Support department-wide meetings and town halls, including agenda creation, material distribution, catering, and room setup.
• Ensure attendee readiness for meetings, including AV connections and platform access for Google Meet and Zoom.
• Draft and send communications on behalf of leaders and manage day-to-day team operations messaging and policy updates.
• Plan and coordinate team huddles and small community-driven events and ensure employee milestone recognition per guidelines.
• Act as a professional liaison between the team and Genentech stakeholders.
• Submit facilities, IT, and site service requests and manage office logistics, supplies, shipping, and receiving.
• Manage purchase orders, invoices, payment tracking, and vendor maintenance.
• Facilitate new hire onboarding, coordinate site access, and distribute IT equipment to ensure day-one readiness.
• Support front desk reception, guest welcoming, and general office administration.

Skills

Google Workspace

Microsoft Office

Calendar management

Video conferencing

Confidential information handling

Genentech systems familiarity

Education

High school diploma or equivalent

Tools

Trello

Jamboard

Job description

Job Details

Job Title: Administrative Business Partner - III
Location: Cary, NC 27518
Duration: Contract - 12 months
Pay Range: $31/hr $37.50/hr (W2)
Job ID: 409254

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Administrative Business Partner to oversee the full interview lifecycle, coordinate essential onboarding activities, and support broader administrative operations. The ideal candidate will have strong experience in Google Workspace and Microsoft Office tools and a proven ability to manage complex scheduling, meeting logistics, travel coordination, and end-to-end candidate hosting to deliver a seamless experience for stakeholders.

Responsibilities

• Manage interview scheduling, including panel coordination, calendars, and post-interview feedback sessions.
• Coordinate candidate travel logistics and prepare interview materials in advance.
• Serve as the onsite point of contact to welcome and host external candidates, ensuring a professional experience.
• Schedule and support external candidate interviews and manage communications with internal and external stakeholders.
• Lead coordination and execution of small internal meetings and team off-sites or on-sites without overnight stays.
• Support department-wide meetings and town halls, including agenda creation, material distribution, catering, and room setup.
• Ensure attendee readiness for meetings, including AV connections and platform access for Google Meet and Zoom.
• Draft and send communications on behalf of leaders and manage day-to-day team operations messaging and policy updates.
• Plan and coordinate team huddles and small community-driven events and ensure employee milestone recognition per guidelines.
• Act as a professional liaison between the team and Genentech stakeholders.
• Submit facilities, IT, and site service requests and manage office logistics, supplies, shipping, and receiving.
• Manage purchase orders, invoices, payment tracking, and vendor maintenance.
• Facilitate new hire onboarding, coordinate site access, and distribute IT equipment to ensure day-one readiness.
• Support front desk reception, guest welcoming, and general office administration.

Required Skills & Qualifications

• 3-5 years of administrative, operations, or project support experience. Pharmaceutical or biotechnology experience preferred.
• Proficiency in Google Workspace tools, including gMail, gCal, gSheets, gSlides, gMeet, and collaboration tools such as Trello and Jamboard.
• In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to manage complex calendars and scheduling across internal and external stakeholders, onsite and virtual.
• Proficiency with meeting technologies and platforms, including in-room AV, Google Meet, Zoom, and global webcasts.
• Ability to handle routine and impromptu assignments with minimal supervision and exercise sound judgment with confidential information.
• Demonstrated accuracy and attention to detail and commitment to team collaboration and shared decision-making.
• Familiarity with Genentech organization and internal systems such as cSuite and virtual conference tools preferred.
• High school diploma or equivalent industry experience preferred.

Preferred Skills

• Experience coordinating onsite and virtual events, town halls, and multi-stakeholder meetings.
• Experience with procurement workflows, vendor management, and invoice processing.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits
• Opportunities for growth with global clients
• A supportive, inclusive culture that values innovation and people
• Exposure to cutting-edge technologies and projects

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.