Administrative Business Partner

The Vertex Companies LLC; Washington (District of Columbia); On-site; USD 60,000 - 120,000; Full time

Job summary

The Vertex Companies, LLC, a global consulting firm, seeks an Administrative Business Partner to support the Disputes business unit. This role provides executive-level support, coordinates multiple office locations, and ensures efficient daily operations in Washington, DC, Virginia, and Chicago offices.

Ideal candidates have a Bachelor’s degree and at least 2 years of related experience, with strong MS Office skills and familiarity with Salesforce/Workday preferred.

Qualifications

• Requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or 5 years of related work experience in lieu of a degree.
• Strong proficiency in Microsoft Office applications.
• Experience with Salesforce and Workday is preferred.

Responsibilities

• Serve as the primary point of contact for the Washington, DC, Virginia, and Chicago offices, including office-related questions, coordination, and communications.
• Maintain office supplies, breakroom items, snacks, beverages, and general office needs for the DC and Virginia offices.
• Coordinate office schedules and ensure alignment with the corporate calendar.
• Organize meetings, conferences, seminars, lunches, client events, team outings, holiday parties, and other office events.
• Coordinate conference room logistics, catering, visitor accommodations, and related meeting support.
• Prepare FedEx and UPS shipments, shipping labels, envelopes, and other related shipping materials.
• Manage building access keycards and maintain current keycard holder records.
• Coordinate the annual Certificate of Insurance (COI) renewal process with Legal and other appropriate internal stakeholders.
• Serve as a point of contact for office vendors and coordinate with Purchasing, Operations, IT, and HR regarding office needs, scheduling, onboarding, offboarding, shipments, equipment, and related support requirements.
• Assist with conflict checks, Salesforce project setup, and related operational coordination.
• Support new hire onboarding activities through coordination with IT, HR, and internal stakeholders.
• Collaborate with Administration on hotel programs, travel arrangements, preferred rates, and other office-related needs.
• Provide administrative support to Senior Managing Directors and Managing Directors, as needed.

Skills

effective communication

organizational skills

time management

analytical thinking

confidentiality

Education

Bachelor’s degree

Advanced degree or 5 years experience in lieu of degree

Tools

Salesforce

Workday

Microsoft Office

Job description

Company Description

The Vertex Companies, LLC (VERTEX) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

Job Description

The Administrative Business Partner will assist their assigned supervisor with the execution of assigned tasks, the production of timely and high-quality work products, and effective coordination with team members, as assigned or requested. The Administrative Business Partner will perform assigned responsibilities in a manner that reflects the Company's core values and promotes goal achievement through empowerment, learning, and creativity. This position will work closely with the Administration team to support the Disputes business unit and its associated practices.

Core Responsibilities

Office Administration & Daily Operations

• Serve as the primary point of contact for the Washington, DC, Virginia, and Chicago offices, including office-related questions, coordination, and communications.
• Maintain office supplies, breakroom items, snacks, beverages, and general office needs for the DC and Virginia offices.
• Maintain and update the Office Locations Guide.
• Coordinate office schedules and ensure alignment with the corporate calendar.
• Provide office administration support for the Washington, DC, Virginia, and Chicago offices, including periodic travel to Chicago, as needed, to support office operations, meetings, events, and team engagement activities.

Meetings, Events & Visitor Support

• Organize meetings, conferences, seminars, lunches, client events, team outings, holiday parties, and other office events.
• Coordinate conference room logistics, catering, visitor accommodations, and related meeting support.
• Prepare FedEx and UPS shipments, shipping labels, envelopes, and other related shipping materials.

Facilities, Building Access & Tenant Coordination

• Manage building access keycards and maintain current keycard holder records.
• Coordinate the annual Certificate of Insurance (COI) renewal process with Legal and other appropriate internal stakeholders.
• Serve as a point of contact for office vendors and coordinate with Purchasing, Operations, IT, and HR regarding office needs, scheduling, onboarding, offboarding, shipments, equipment, and related support requirements.

Practice Operations Support

• Assist with conflict checks, Salesforce project setup, and related operational coordination.
• Support new hire onboarding activities through coordination with IT, HR, and internal stakeholders.
• Collaborate with Administration on hotel programs, travel arrangements, preferred rates, and other office-related needs.
• Provide administrative support to Senior Managing Directors and Managing Directors, as needed.

Qualifications & Competencies

• Requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or 5 years of related work experience in lieu of a degree.
• Strong proficiency in Microsoft Office applications.
• Experience with Salesforce and Workday is preferred.

Knowledge & Skills

• Experience producing accurate, reliable, and high-quality work products.
• Ability to communicate effectively, both verbally and in writing, with colleagues, supervisors, clients, subcontractors, and vendors.
• Strong organizational, time management, and communication skills.
• Strong analytical and problem-solving abilities.
• Demonstrated self-awareness, professionalism, and flexibility in working with a variety of personalities and work styles.
• Ability to manage multiple priorities and perform effectively in a fast-paced, high-demand environment.
• Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.

Additional Information

At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family.

We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life.

At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

The Pay Range For This Role Is

$54,000.00 - $149,000.00 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)

$50,000.00 - $136,000.00 USD annually (Geographical Tier B - Sample Locations: Baltimore, Chicago, Anchorage, Portland)

Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).