Administrative & Office Operations Partner

The Vertex Companies LLC; Washington (District of Columbia); On-site; USD 60,000 - 120,000; Full time

Job summary

The Vertex Companies, LLC, a global consulting firm, seeks an Administrative Business Partner to support the Disputes business unit. This role provides executive-level support, coordinates multiple office locations, and ensures efficient daily operations in Washington, DC, Virginia, and Chicago offices.

Ideal candidates have a Bachelor’s degree and at least 2 years of related experience, with strong MS Office skills and familiarity with Salesforce/Workday preferred.

Qualifications

• Requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or 5 years of related work experience in lieu of a degree.
• Strong proficiency in Microsoft Office applications.
• Experience with Salesforce and Workday is preferred.

Responsibilities

• Serve as the primary point of contact for the Washington, DC, Virginia, and Chicago offices, including office-related questions, coordination, and communications.
• Maintain office supplies, breakroom items, snacks, beverages, and general office needs for the DC and Virginia offices.
• Coordinate office schedules and ensure alignment with the corporate calendar.
• Organize meetings, conferences, seminars, lunches, client events, team outings, holiday parties, and other office events.
• Coordinate conference room logistics, catering, visitor accommodations, and related meeting support.
• Prepare FedEx and UPS shipments, shipping labels, envelopes, and other related shipping materials.
• Manage building access keycards and maintain current keycard holder records.
• Coordinate the annual Certificate of Insurance (COI) renewal process with Legal and other appropriate internal stakeholders.
• Serve as a point of contact for office vendors and coordinate with Purchasing, Operations, IT, and HR regarding office needs, scheduling, onboarding, offboarding, shipments, equipment, and related support requirements.
• Assist with conflict checks, Salesforce project setup, and related operational coordination.
• Support new hire onboarding activities through coordination with IT, HR, and internal stakeholders.
• Collaborate with Administration on hotel programs, travel arrangements, preferred rates, and other office-related needs.
• Provide administrative support to Senior Managing Directors and Managing Directors, as needed.

Skills

effective communication

organizational skills

time management

analytical thinking

confidentiality

Education

Bachelor’s degree

Advanced degree or 5 years experience in lieu of degree

Tools

Salesforce

Workday

Microsoft Office

Job description

The Vertex Companies, LLC, a global consulting firm, seeks an Administrative Business Partner to support the Disputes business unit. This role provides executive-level support, coordinates multiple office locations, and ensures efficient daily operations in Washington, DC, Virginia, and Chicago offices.

Ideal candidates have a Bachelor’s degree and at least 2 years of related experience, with strong MS Office skills and familiarity with Salesforce/Workday preferred.