Administrative Business Partner

Intrinsic; Mountain View (CA); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Hybrid work model

Student loan reimbursement

401(k) plan

Donation matching

Job summary

Intrinsic is looking for an Administrative Business Partner in Mountain View, California, to act as a strategic liaison among teams while managing executive schedules and high-stakes relationships. You will leverage Google Workspace and other tools to streamline operations and enhance productivity.

The role requires a minimum of 5 years of experience in executive support and exceptional communication to navigate both internal and external stakeholder dynamics effectively. The position offers a hybrid work model and a comprehensive benefits package.

Qualifications

• Minimum of 5 years of direct executive support experience in a fast-paced environment.
• Experience organizing large-scale meetings and cross-functional initiatives.
• Ability to navigate ambiguous scenarios with exceptional judgment.

Responsibilities

• Act as a vital liaison for high-stakes external partners and customers.
• Manage complex calendars, travel logistics, and business processes.
• Support multiple executives simultaneously, balancing competing priorities.

Skills

Exceptional communication skills

Political acumen

Project and event management

Systems thinking

Tech-savviness

Critical thinking

Multi-lead prioritization

High-stakes stakeholder diplomacy

Tools

Google Workspace

AI-assisted tools

Job description

• As an Administrative Business Partner at Intrinsic, you are the strategic “bridge builder” at the intersection of our Engineering, R&D, and Commercial teams
• Supporting three highly collaborative leaders, you act as an Impact Multiplier who synchronizes internal rhythms and serves as a vital liaison for high-stakes external partners and customers
• Your mission is to build the “Automated Executive” by using AI and systems thinking to handle the “interruptions” (scheduling, travel, and routine comms), allowing you to focus on the “discretion”—navigating complex stakeholder relationships and preventing strategy collisions before they occur
• Unlike a traditional gatekeeper, you are a facilitator who protects leadership bandwidth while ensuring the team remains accessible and mission-aligned
• Synchronize High-Collaboration Teams: Connect the dots between Engineering, R&D, and Commercial workstreams to ensure alignment and prevent operational bottlenecks
• Manage High-Stakes External Moats: Act as a professional liaison for industrial partners and customers, ensuring external stakeholders feel heard and prioritized
• Optimize Executive Bandwidth: Leverage Google Workspace and modern productivity tools (including Gemini and basic automation) to seamlessly manage complex calendars, travel logistics, and routine business processes
• Proactive Calendar & Energy Shadowing: Masterfully analyze upcoming leadership cycles to anticipate conflicts, identify “energy drains,” and resolve logistical bottlenecks 48 hours in advance

Benefits

• Medical, dental, and vision insurance for employees and dependents
• Workplace accommodations for physical or mental health concerns
• Employee assistance programs focused on mental health
• Access to mental health apps
• Paid time off, including vacation, bereavement, jury duty, sick leave, parental leave, disability, and holidays
• Hybrid work model that balances in-person collaboration and productivity with individual flexibility
• Competitive compensation package that includes base salary, an annual performance bonus target, and equity
• Student loan reimbursement
• 401(k) and regional retirement plans
• Fertility and growing family support
• Back-up childcare
• Parental leave and baby bonding leave
• Donation matching and time off to volunteer
• Educational reimbursement

• Strategic Liaison & High EQ: Exceptional communication skills and political acumen required to manage high-stakes relationships with internal leadership and external enterprise partners with absolute discretion
• Operational Mastery: Minimum of 5 years of direct executive support experience in a fast-paced, high-growth technology or engineering environment
• Project & Event Management: Experience organizing large-scale meetings, team offsites, and cross-functional initiatives from conception to execution
• Systems Thinking & Tech-Savviness: Natural ability to identify patterns in organizational friction and leverage technology (like Google Workspace and AI-assisted tools) to streamline administrative workflows
• Multi-Lead Prioritization: Proven ability to seamlessly support multiple executives simultaneously, balancing competing priorities with high responsiveness and composure
• High-Judgment Information Filtering: The ability to synthesize complex, high-volume communications and incoming requests, accurately auditing automated drafts or team updates for tone, context, and accuracy before they reach leadership
• Critical Thinking in Ambiguity: An elite ability to navigate “stress test” scenarios where there is no playbook, demonstrating exceptional judgment when resolving conflicting priorities among diverse leadership styles
• High-Stakes Stakeholder Diplomacy: Standout candidates act as a true extension of the executives they support, confidently navigating complex cross-functional dynamics between Engineering and Commercial teams, protecting leadership brand, and managing sensitive communications during high-pressure cycles
• Strategic “Bridge Building” & Business Acumen: A proven track record of understanding the broader business context, allowing you to proactively align executive calendars and team rhythms with quarterly business goals
• Modern Executive Enablement: The ability to treat executive administrative support as an engineering problem—using advanced Google Workspace features (e.g., Apps Script, Gemini) as leverage to automate routine admin tasks, allowing you to spend more time on high-value strategic partnership