Administrative Business Partner

Company; Mountain View (CA); On-site; USD 96,000 - 136,000; Full time

Job summary

Company is looking for an Administrative Business Partner in Mountain View, CA. This full-time role involves supporting leaders in Engineering, R&D, and Commercial teams by managing communications and logistics. The ideal candidate will bring over 5 years of executive support experience, proficiency in AI tools like Gemini, and a strong capability for strategic relationship management. This role includes a salary range from $96,000 to $136,000 USD, along with bonuses and benefits.

Qualifications

• Experience using LLMs to automate workflows and draft communications.
• Ability to implement scalable, automated solutions for organizational friction.
• Experience managing high-stakes relationships with strong emotional intelligence.
• Minimum of 5 years experience providing executive support.

Responsibilities

• Connect the dots between Engineering, R&D, and Commercial workstreams.
• Act as a liaison for industrial partners and customers.
• Develop and deploy automated workflows to streamline processes.
• Proactively analyze leadership cycles to identify potential bottlenecks.
• Manage complex facilities coordination and projects.

Skills

AI Proficiency

Systems Thinking

Strategic Liaison Skills

Multi-Lead Prioritization

Operational Mastery

Tools

Gemini

Apps Script

Job description

Intrinsic is an AI robotics group at Google aiming to reimagine the potential of industrial robotics. Our team believes that advances in AI, perception and simulation will redefine what’s possible for industrial robotics in the near future – with software and data at the core.

Our mission is to make industrial robotics intelligent, accessible, and usable for millions more businesses, entrepreneurs, and developers. We are a dynamic team of engineers, roboticists, designers, and technologists who are passionate about unlocking the creative and economic potential of industrial robotics.

Role

As an Administrative Business Partner at Intrinsic, you are the strategic "bridge builder" at the intersection of our Engineering, R&D, and Commercial teams. Supporting three highly collaborative leaders, you act as an Impact Multiplier who synchronizes internal rhythms and serves as a vital liaison for high‑stakes external partners and customers. Your mission is to build the "Automated Executive" by using AI and systems thinking to handle the "interruptions" (scheduling, travel, and routine comms), allowing you to focus on the "discretion"—navigating complex stakeholder relationships and preventing strategy collisions before they occur. Unlike a traditional gatekeeper, you are a facilitator who protects leadership bandwidth while ensuring the team remains accessible and mission‑aligned.

How your work moves the mission forward

• Synchronize High‑Collaboration Teams: Connect the dots between Engineering, R&D, and Commercial workstreams to ensure alignment and prevent operational bottlenecks.
• Manage High‑Stakes External Moats: Act as a professional liaison for industrial partners and customers, ensuring external stakeholders feel heard and prioritized.
• Build the Automated Executive: Develop and deploy Gemini prompts and automated workflows (Apps Script) to streamline travel, expenses, and routine communications.
• Strategic Shadowing: Proactively analyze upcoming leadership cycles to identify "energy drains" or logistical bottlenecks 48 hours in advance.
• Execute Strategic Partner Tasks: Manage complex facilities coordination and medium‑to‑large scale projects that sustain Intrinsic’s cultural and operational excellence.

Skills you will need to be successful

• AI Proficiency: Demonstrable experience using LLMs (like Gemini) to automate manual workflows, draft high-stakes communications, and build "Persona Libraries".
• Systems Thinking: Ability to identify patterns in organizational friction and implement scalable, automated solutions.
• Strategic Liaison Skills: Experience managing high-stakes relationships with external partners and customers with high EQ and discretion.
• Multi-Lead Prioritization: Proven ability to support multiple executives simultaneously without compromising quality or responsiveness.
• Operational Mastery: Minimum of 5 years of direct executive support experience in a fast-paced environment.

Skills that will differentiate your candidacy

• Advanced AI Workflow Orchestration: A standout candidate doesn't just "use" Gemini; they build systems with it by creating Persona Libraries to automate routine communications and using tools like Apps Script to build a "Digital Twin" for the executives they support.
• Strategic "Bridge Building" & Synthesis: The ideal candidate has a proven track record of connecting the dots between disparate departments, such as Engineering and Commercial teams, to prevent strategy collisions while protecting leadership time.
• High-Stakes Stakeholder Diplomacy: Differentiating candidates act as an Executive's surrogate in external-facing environments, managing high-stakes relationships with industrial partners and customers with high EQ, navigating office politics, and protecting the executive’s brand during crises.
• Critical Thinking in Ambiguity: Candidates should be able to navigate "stress test" scenarios where there is no single correct answer, particularly when managing conflicting priorities between Engineering, R&D, and Commercial leaders.
• Technical Curiosity & Systems Thinking: A differentiator is the ability to use advanced features within Google Workspace (e.g., Gemini in Sheets) to analyze trends or identify "logistical bottlenecks" 48 hours before they occur.
• AI Output Auditing: In high-stakes environments, the ability to audit AI outputs for "hallucinations" or tone‑deafness is a critical moat that ensures communications remain professional and accurate.

In addition to the salary range below, this full‑time position is eligible for bonus + equity + benefits.

Salary Range

$96,000 - $136,000 USD

At Intrinsic, we are proud to be an equal opportunity workplace. Employment at Intrinsic is based solely on a person's merit and qualifications directly related to professional competence. Intrinsic does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. It is Intrinsic’s policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

If you have a disability or special need that requires accommodation, please contact us at: [e-mail].