Administrative & Billing Coordinator

WISE COMPONENTS INC; Stamford (CT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision coverage

401(k)

Paid vacation and sick time

Job summary

A growing technology firm in Stamford, CT, is seeking an experienced Administrative & Billing Coordinator to join their Accounting Team. This role involves processing accounts payable and receivable, reconciling accounts, and providing general administrative support. Candidates should have at least 2 years of billing experience and strong Excel skills. This position offers flexibility with hybrid work options and a comprehensive benefits package, including medical coverage and a 401(k).

Qualifications

• 2+ years of billing or administrative experience.
• Strong Excel and accounting software skills.
• Organized and proactive with ability to balance multiple priorities.
• Effective communication skills to build trust.

Responsibilities

• Process all Accounts Payable and Receivable postings.
• Resolve billing discrepancies with customers and vendors.
• Reconcile General Ledger accounts.
• Document quality incidents and track returns.
• Provide reliable administrative support.
• Track employee attendance, time off, and benefit inquiries.
• Coordinate with sales and accounting to ensure accurate transaction records.
• Provide reliable admin support to management.

Skills

Billing experience

Administrative experience

Excel

Accounting software skills

Communication

Tools

None

Job description

Administrative & Billing Coordinator

Location: Stamford, CT (Hybrid or Remote Option)

Wise Components, Inc. is seeking a dependable and detail-oriented Administrative & Billing Coordinator to join our Accounting Team. Reporting to the Comptroller, this role supports both payable and receivable posting accuracy, vendor and customer account reconciliations, and general administrative functions.

Responsibilities

• Process all Accounts Payable and Receivable postings including customer invoicing, cash receipts, vendor invoices, and cash disbursements.
• Resolve billing discrepancies with customers and vendors.
• Reconcile General Ledger accounts and support basic accounting tasks.
• Process Special Project Pricing (Ship & Debit).
• Document quality incidents and process customer and vendor returns.
• Track employee attendance, time off, and benefit inquiries.
• Coordinate with sales and accounting to ensure accurate transaction records.
• Provide reliable admin support to management.

Qualifications

• 2+ years of billing or administrative experience.
• Strong Excel and accounting software skills.
• Organized, proactive, and comfortable balancing multiple priorities.
• Communication skills that build trust with team members, vendors, and customers.

Work Style

Hybrid preferred (3-5 days onsite in Stamford, CT). Fully remote candidates may be considered based on performance, discipline, and experience.

Compensation & Benefits

Salary commensurate with experience. Medical/Dental/Vision coverage, 401(k), and paid vacation and sick time.