Administrative Asst II

HEALTH AND HUMAN SERVICES COMMISSION; Austin (TX); On-site; USD 30,000 - 44,000; Full time

Job summary

The Health and Human Services Commission in Austin, TX, is seeking an Administrative Assistant II to provide administrative and semi-technical support for the Radiation program, including entering data in the Versa database and handling communications.

You will respond to inquiries, prepare letters and forms, and use Excel, Word, SharePoint, Outlook, and Adobe. This is a full-time, nonexempt role with a day shift.

Qualifications

• Experience using computers for data entry and inquiry.
• Experience in creating written correspondence, reports, or forms.
• Experience in administrative support.

Responsibilities

• Provide administrative and semi-technical support for Medical and Industrial X-ray and Laser programs.
• Enter and update information into the Versa database; scan and upload documents.
• Answer phones and emails; respond to inquiries regarding radiation rules and procedures.

Skills

Excel

Microsoft Word

SharePoint

Outlook

Adobe

Tools

Excel

Microsoft Word

SharePoint

Outlook

Adobe

Job description

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Functional Title: Administrative Asst II Job Title: Administrative Asst II Agency: Dept of State Health Services Department: Radiation Posting Number: 21511 Closing Date: 09/28/2026 Posting Audience: Internal and External Occupational Category: Life, Physical, and Social Science Salary Range: $2,694.33- $3,946.25 Pay Frequency: Monthly

Salary Group: TEXAS-A-11 Shift: Day

Additional Shift

Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (RDM) Other Locations: Austin MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

Brief Job Description

Under the supervision of the Radiation Registration Branch Manager, provides administrative and semi-technical support for the Medical and Industrial X-ray and Laser registration programs. Enters and updates information into the Versa database system. Identifies and solicits unregistered facilities. Answers phones and emails and responds to inquiries verbally and in writing, providing information concerning radiation rules, regulations, policies, and application procedures. Prepares letters, composes and revises forms and letters. Uses Excel, Microsoft Word, SharePoint, Outlook, Adobe, and other software programs. Participates as a member of various project teams, including radiological emergency response and continuity of operations. Works under general supervision with limited latitude for the use of initiative and independent judgment. Performs other duties as assigned.

Essential Job Functions (EJFs)

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• 40% Provides administrative and semi-technical support for the Medical and Industrial X-ray and Laser programs. Reviews incoming actions for assignments and logs in new, renewal, and amendment registration actions into the Versa database. Scans and uploads documents into the program’s SharePoint to the appropriate reviewer work folders using correct naming conventions. Works in a digital environment utilizing various programs. Uses Excel, Microsoft Word, Outlook, SharePoint, Adobe, and other software programs.
• 40% Answers telephones and monitors the general X-ray registration email box on a rotating schedule. Responds to inquiries verbally and in writing in a timely manner and on a continuing basis. Interprets rules and requirements concerning registration policies and application procedures to the regulated community, applicants, agency staff, and to members of the public.
• 15% Generates and mails renewal and expired notification letters and forms monthly for the medical, industrial, and laser registration programs. Solicits unregistered facilities that possess radiation machines. Participates in the development and/or revision of applications, forms, guidance documents, and letters. Assists in the development of administrative or technical policies and registration procedures.
• 5% Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation, including nuclear emergency response drills, exercises, and actual response to accidents. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills, And Abilities (KSAs)

Knowledge of: business English, spelling, grammar, and punctuation; office practices and administrative procedures; business letter writing and formatting.

Skilled in: the use of personal computers and software applications; the use of Microsoft Office products; the use of Adobe products; the use of standard office equipment; verbal and written communication.

Ability to: analyze written correspondence and determine necessary action; prioritize and organize work effectively; answer phones and respond to emails in a high-volume environment with professionalism and courtesy; work with others in a professional and courteous manner; communicate in writing and verbally with persons of various knowledge levels.

Registrations, Licensure Requirements Or Certifications

None

Initial Screening Criteria

Experience using computers for data entry and inquiry.

Experience in creating written correspondence, reports, or forms.

Experience in administrative support.

Additional Information

• Applicants who fail to follow the written instructions in completing the State of Texas Employment Application may be disqualified.
• PLEASE NOTE: Your application must be complete. It MUST contain dates of employment, job titles, name of employer, name of supervisor, contact information, current/final salary, specific reason for leaving, and a summary of experience that demonstrates you meet the initial selection criteria at minimum. Missing information may lead to disqualification.
• RESUMES DO NOT TAKE THE PLACE OF THE REQUIREMENT TO ENTER ALL REQUIRED INFORMATION IN THE APPLICATION (“See Resume” is not acceptable on the application). Resumes attached and/or pasted into the resume field may not be considered equivalent to the State Application. Information on application must clearly state how applicant meets initial selection criteria in the summary of experience section of the application.
• Flexibility in work hours may be required for this position. The position may be required to work extended hours.
• Must be legally authorized to work in the U.S. without sponsorship. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
• Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHS Human Resources Manual. Internal applicants are encouraged to check the HR manual for any potential changes to their current salary.
• Consideration will also be given to known past job performance, if applicable, and prior work history.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at [e-mail].

Salary Information, Pre-employment Checks, And Work Eligibility

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form