Administrative Associate, Undergraduate Academic Advising

George Washington University

Washington (District of Columbia)

Hybrid

USD 52,000 - 68,000

Full time

23 hours ago

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Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

Time Off & Leave

Retirement Savings

Tuition

Well-Being

Voluntary Benefits

Job summary

George Washington University is seeking an Administrative Associate for Undergraduate Academic Advising in Washington, DC. The role supports office operations, supervising up to ten front desk student staff, and coordinating communications and events for ESIA undergraduate advising.

The candidate will manage scheduling tools, prepare calendars and newsletters, and assist with data reporting for advising practices. This is a hybrid role with on-site and remote days.

Qualifications

Bachelor’s degree required or equivalent mix of education and experience.
Experience supervising student employees and managing an office.
Experience with procurement card purchases and expense reporting.

Responsibilities

Oversee front desk staff scheduling and performance.
Maintain and update advising documents and forms.
Coordinate events, room reservations and catering for the Advising office.
Manage online appointment system and calendar for the team.
Prepare the annual undergraduate advising report data.

Skills

Staff supervision

Office operations

Event logistics

CRM systems

Data reporting

Web content management

Education

Bachelor's degree

Tools

CRMs

Constant Contact

Expense reporting systems

P-Card management

Job description

Administrative Associate, Undergraduate Academic Advising

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The George Washington University Elliott School of International Affairs ( ESIA ) is one of the world’s leading schools of international affairs and one of the largest schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.
The Administrative Associate, Undergraduate Academic Advising, is responsible for the effective and efficient operations of the undergraduate academic advising office, including the supervision of the front desk staff, managing communications, ordering supplies, and tracking P-Card expenses and expense report reconciliation. The specific duties include:
Office Management & Operations:

Recruits, hires, trains, and supervises up to ten Front Desk Assistants (student-employees). Manages their schedules and workload.
Participates in the weekly leadership team meetings to develop the staff meeting agendas and discuss possible changes to improve office operations, processes and policies.
Maintains and updates internal personnel and advising documents and forms.
Oversees office supply inventory and ordering, tracking P-Card expenses, and submitting expense reports.
Monitors facilities and IT needs and submits tickets to get issues resolved.
Provides administrative support to position searches and office staff functions.

Communications & Events:

Maintains the undergraduate website to include making updates, creating new content and reviewing for ADA compliance.
Serves on the student communications committee and assists with the overall student communications and outreach plan.
Creates and sends the bi-weekly undergraduate academic advising newsletter and sends additional student communications via Constant Contact.
Coordinates various events for the Advising office and Elliott School including room reservations, marketing promotion, catering logistics, and onsite assistance.
Provides virtual meeting support as needed.

Advising Team Support:

Manages the academic advising online appointment scheduling tool.
Prepares and updates the semester calendar memo for the team – a document that includes important dates and deadlines, required events and advising expectations.
Collects, analyzes and presents student-advisor interaction data for the annual undergraduate advising report and to inform advising practices.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

This is a hybrid position with some days in the office in Washington, DC, and some days remote.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

The ideal candidate will have a combination of these skills and experiences, and enthusiasm to learn more:

Experience with and enjoys supervising student-employees.
Experience managing an office and enjoys creating a welcoming environment for students and colleagues.
Experience with procurement card purchasing and expense reporting and reconciliation.
Experience supporting event logistics and overseeing vendors.
Experience with CRMs and data reporting systems.
Strong written communication skills. Experience with online newsletters, social media, and web content management.
Interest in higher education administration.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

Medical
Dental
Vision
Life & Disability Insurance
Time Off & Leave
Retirement Savings
Tuition
Well-Being
Various Voluntary Benefits

II. JOB DETAILS

Campus Location:

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department:

College/School/Department: Elliott School of International Affairs (ESIA)

Family

Family Administration

Sub-Family

Sub-Family Administrative / Operations

Stream

Level

Level Level 1

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule:

Work Schedule: Monday through Friday, 8:30 - 5:30

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Employee Onsite Status Hybrid

Telework:

Telework: Yes

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Posting Number:

Posting Number: S014499

Job Open Date:

Job Open Date: 10/02/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently employed with The George Washington University?
- No
- Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
* What is your salary range expectation?
(Open Ended Question)