Administrative Associate - Special Education

Hartford HealthCare; Hartford (CT); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical and dental benefits

401(k) plan with employer match

Generous paid time off

Employee discount programs

Job summary

The Administrative Associate II position at the Grace S. Webb School supports front desk and school operations, interacting with students, guardians and staff. The role emphasizes effective communication, organization and teamwork, with tasks ranging from calendar management to basic troubleshooting and record handling.

There is a 10-month term with unpaid summer time off, and the work is anchored in supporting the Manager of Special Education Operations and the broader Webb School team.

Qualifications

• High School diploma required; additional education preferred.
• Three years secretarial experience with an additional two years of education beyond High School or two years high-level secretarial experience.
• Proficiency with Personal Computer hardware and software.

Responsibilities

• Front desk school responsibilities and customer service tasks.
• Coordinate calendar management and office operations.
• Process confidential records and support crisis intervention procedures.

Skills

Communication

Microsoft Office

Google Suite

Confidentiality

Customer Service

Calendar Management

Education

High School diploma

Additional education preferred

Tools

PowerSchool

CT SEDS

Microsoft Office

Job description

Location Detail: HH Braceland Bldg (10023)

Shift Detail: Monday-Friday 7:30am-4:00pm

Work where every moment matters.

Every day, more than 40,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

The Institute of Living, one of the first mental health centers in the U.S., remains one of America’s leading not-for-profit centers for patient care, research and education in the fields of behavioral, psychiatric and addiction disorder. Through our dedicated, experienced and skilled clinicians, we provide patients and their families with the highest quality of personalized care. Programs are offered for children, adolescents and adults struggling with mental illness as well as offering services specializing in Anxiety, Eating Disorders, and Geriatric Services.

Job Summary

The Administrative Associate II position at the Grace S. Webb School encompasses the quintessential front desk school responsibilities. The team member will work with students, guardians, public school systems, Webb School staff, and HHC teams on an array of independent and group projects. Consequently, the ideal candidate will be effective at communication, organized, and enjoy working with others. Essential tasks, functions, and qualities: customer service, Microsoft suite, Google, CT SEDS, PowerSchool, office equipment usage, confidential record handling, calendar management, sitting/standing/bending, mailing, filing, phones, assorted troubleshooting & triaging. Student Information Systems experience is preferred. Necessary willingness to participate in the Crisis Prevention Intervention process inside student programs. There is a significant amount of time sitting and working on a computer. While the position reports to the Manager of Special Education Operations, the assignments impact the flow and function of the whole school.

This is a 10-month position means that summer vacation (approximately late-June to late-August) is unpaid time off with benefits coverage.

Qualifications

• High School diploma required, additional education preferred
• Three years previous secretarial experience with an additional two years of education beyond High School or two years of high level secretarial experience.
• Proficiency in the use of the Personal Computer.
• Excellent communication skills, both written and verbal.
• High degree of confidentiality.
  

We take great care of careers.

Benefits

As a Hartford HealthCare entity, The Hartford Hospital Institute of Living provides eligible employees with an extensive benefits package and all the benefits of working in a thriving centrally located urban community:

• Medical and dental benefits
• 401(k) plan with employer match
• Generous paid time off
• Additional voluntary benefits as well as employee discount programs
• Located on the Institute of Living’s historic park-like grounds designed by Frederick Law Ohlmsted
  

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.